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CV Strategies Change Order <br />City Council Meeting — September 15, 2009 <br />Page 2 of 3 <br />In addition, CV Strategies also assisted with the City's efforts to communicate with the media and <br />community on the following topics: Public Power week, Colton Utility land purchase, Colton <br />Family Services programming, Westways magazine submittal, Great Southern California Shake <br />Out, Centennial Celebration for Carnegie Library, Shop Local press release, Bike Path opening, <br />Veterans Park Groundbreaking, Holiday events, the Economic Downturn news release and the <br />"Green" Utilities press release. <br />DISCUSSION/ANALYSIS <br />Throughout the term of their agreement with the City, CV Strategies performed satisfactorily and <br />were asked to continue providing communications services. This contract was originally entered <br />into under the signature authority of the City Manager in an amount not to exceed $25,000. CV <br />Strategies support services ended in April 2009. However, the total cost of the services was <br />$43,806.37. Thus, an amendment to the professional services agreement is required to authorize <br />final payment to CV Strategies. Although contract authority was limited to $25,000, the original <br />contract allowed for provision of additional work at the direction of the City's representative (City <br />Manager). <br />City management has reviewed the work product completed by CV Strategies and finds that the <br />costs associated with the services provided are reasonable. Further, based upon the review of the <br />work product, it became apparent that much of the work supported the City's Utilities, particularly <br />the Electric Utility. Therefore, it is staff s recommendation that the increased expenditures be paid <br />for out of the Electric Utility account 520-8000-8001-2350-0923-000. <br />ENVIRONMENTAL IMPACT <br />Not applicable. <br />FINANCIAL IMPACT <br />Funding for this project is available in account 520-8000-8001-2350-0923-000. The benefit to the <br />Electric Utility is proportional to the cost increase associated with this change order. <br />Budget Amount <br />YTD Expenditure <br />Oen Encumbrances <br />Available Balance <br />$617,010 <br />$34,302 <br />1 $188,974 <br />$393,734 <br />CONFLICT OF INTEREST -- Gift Disclosure Requirements <br />Name of Company: CV Strategies <br />President: Erin Gilhuly <br />Point of Contact: Erin Gilhuly <br />