(11)AR 111709 Award of Contract/International Pavement Solutions

Browse Search

ITEM #11 CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF NOVEMBER 17, 2009 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: MARITZA TAPIA, INTERIM PUBLIC WORKS DIRECTOR SUBJECT: AUTHORIZE THE AWARD OF A CONSTRUCTION CONTRACT TO THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, INTERNATIONAL PAVEMENT SOLUTIONS INC., IN THE AMOUNT OF $229,689.50 FOR PORTIONS OF THE 2009-2010 CITYWIDE CONCRETE AND STREET IMPROVEMENT PROJECT, AS NOTED, WHICH CONSISTS OF VARIOUS CDBG PROJECTS. DATE: NOVEMBER 5, 2009 BACKGROUND: Council action annually approves what projects are awarded Community Development Block Grant Funding. Community Development Block Grant (CDBG) funds are allocated to cities by the Federal Housing and Urban Development Department (HUD) each year and administered through the County of San Bernardino Community Development and Housing Department (CDH). Participating cities like Colton utilize the funding to provide: housing, economic, social service, and community development opportunities. During the fiscal year 2008/2009 appropriation for some of the funded projects included: • CDBG Project #104-34105/3169 — 2nd St., 10th St., E St., L St., and M St. • CDBG Project #104-34205/3170 — A Ct. • CDBG Project #104-34305/3171— Alley Improvement • CDBG Project #104-34405/3172 — Virginia Drive (Citrus to Johnston St.), Holly Ave. • CDBG Project #104-34505/3173 — S. La Cadena Dr. (Fogg St. to Rancho Ave.) Council action authorized staff to solicit bids for the above noted projects, as well as CDBG Project 104- 35605-3270 (alley improvements) and Bostick -Litton Avenue Improvements Project, on August 4, 2009 as the 2009-2010 citywide Concrete and street improvement project. Improvements provided by these projects would include installation of. missing sidewalk, curb, gutter and handicap ramps, and asphalt paving of alleys. The project limits for each project are shown on the attached map (Exhibit A) and project plans (Exhibit B). DISCUSSION/ANALYSIS: Formal bidding for the project was advertised in local papers and trade journals and formal bids were received on August 7, 2009. The bid opening was conducted on September 8, 2009 and staff received formal proposals from three (3) firms, with their corresponding bid amounts as follows: 7/10/03 City Clerk's Office Cb