(6)AR 031610 Award of Bid/Houston & Harris PCS, Inc.

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STAFF REPORT ITEM NO. 05 DATE: MARCH 16, 2010 TO: HONORABLE MAYOR AND CITY COUNCIL ' % FROM. ROD FOSTER, CITY MANAGER/GENERAL MANAGER PREPARED BY: JIM EARHART, INTERIM UTILITY SERVICES DIRECTO SUBJECT: AWARD OF BID FOR SEWER CLEANING AND DEBRISMOVAL SERVICES TO THE LOWEST BIDDER, HOUSTON & HARRIS PCS, INC., IN AN ANNUAL AMOUNT NOT TO EXCEED $225,000. RECOMMENDED ACTION It is recommended that the City Council: (1) award a contract for sewer cleaning and debris removal services to Houston & Harris, Inc. for up to three (3) years, in one(1) year increments at the City's option, and in an annual amount not -to -exceed $225,000; (2) authorize the City Manager to execute the City's standard maintenance agreement on behalf of the City with any non -substantive revisions approved by the City Attorney; (3) authorize the City Manager to exercise the two (2) option years on the contract; and (4) reject the other bid. 2. It is recommended that the Colton Utility Authority Board review, ratify and to the extent necessary, direct that the City Council take the above action(s). GOAL STATEMENT The proposed action will support the City's goals to clean sewer mainlines 6" to 18" in diameter, up to 550,000 linear feet per year and CCTV inspection services on an "as needed basis". These services will prevent sewer blockages for Colton residents. BACKGROUND The City has approximately 500,000 feet of gravity sewer main ranging in size from 4 to 36 inches. The mainline is constructed from a variety of materials including concrete, ductile iron, PVC and VCP. Some segments have been relined utilizing the Instituform or other industry standard methods. Houston & Harris, PCS, Inc., was awarded the sewer cleaning and debris removal Services three years ago on February 6, 2007 in an amount not -to -exceed $285,000 annually. Houston & Harris' contract expires February 28, 2010.