(5)AR 050410 Amendment to Agreement with Edward Babcock & Sons

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STAFF REPORT rt DATE: TO: FROM: PREPARED BY SUBJECT: ITEM NO. 05 MAY 4, 2010 ` HONORABLE MAYOR AND CITY COUNCIL ROD FOSTER, CITY MANAGER/GENERAL MANAGER JAMES EARHART, INTERIM UTILITY SERVICES DIRECTOR APPROVAL TO AMEND THE EXISTING AGREEMENT ITH EDWARD BABCOCK & SONS, INC. FOR ADDITIONAL WATER QUALITY ANALYSES IN AN AMOUNT NOT -TO -EXCEED $15,000. RECOMMENDED ACTION It is recommended that the City Council amend the existing Agreement with Edward Babcock & Sons, Inc. for additional water quality analyses in an amount not -to -exceed $15,000. 2. It is recommended that the Colton Utility Authority Board review, ratify and to the extent necessary, direct that the City Council take the above action(s). GOAL STATEMENT To ensure sampling, monitoring and testing complies with all State and Federal requirements for wastewater utilities. BACKGROUND On January 17, 2008 Council awarded a contract to Edward Babcock & Sons, Inc for the wastewater laboratory sampling and analysis services in an amount not -to -exceed $47,536.20 per year, with two (2) one-year renewal options at City's discretion. The State Department of Health Services requires that the City perform laboratory testing on its potable water, and the Regional Water Quality Board requires the City to perform laboratory testing on the effluent being discharged to the RIX Facility. Laboratory testing for Wastewater is required on a daily basis, including weekends. ISSUES/ANALYSIS A total of $45,826 has been paid to Edward Babcock & Sons, Inc. for laboratory testing through the month of March 2010. The initial contract amount was based on estimated quantities of analyses. Due to regulatory changes, permit compliance and process control requirements, additional water quality and bio -solids analyses are required. Staff estimates the cost for laboratory testing for the remaining three (3) months not to exceed $15,000.