(4)AR 061510 Agreement/Republic ITS

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ITEM NO. 03 STAFF REPORT0'. 00mao DATE: JUNE 15, 2010 TO: HONORABLE MAYOR AND CITY COUNC FROM: ROD FOSTER, CITY MANAGER PREPARED BY: MARITZA TAPIA, INTERIM PUBLIC WORKS DIRECTOR SUBJECT: TRAFFIC SIGNAL MAINTENANCE AGREEMENT RECOMMENDED ACTION It is recommended that the City Council: 1) award a maintenance agreement for traffic signal maintenance and emergency traffic signal maintenance to Republic ITS inc. for Fiscal Year 2011 at an annual amount not to exceed $87,120; 2) authorize the City Manager to execute the City's standard maintenance agreement on behalf of the City with any non -substantive revisions approved by the City Attorney. GOAL STATEMENT The proposed action will support the City's goal to improve the City's infrastructure and traffic safety and operation by providing adequate maintenance for the City's traffic signals. BACKGROUND On July 18, 2006, a contract was awarded to Republic ITS formerly Republic Electric to perform routine and extraordinary traffic signal maintenance services for the City's traffic signals. The existing contract was renewable for up to four (4) renewable terms, with an end date of June 30, 2010. ISSUES/ANALYSIS In accordance with Colton Municipal Code (CMC) Section 3.08.110, Ordinance 0-12-03 the Public Works Department solicited and received proposals for routine traffic signal maintenance and emergency traffic signal maintenance and repair. Two (2) proposals were received from known signal maintenance companies in Southern California. The sealed bid opening took place on March 25, 2010 at 4:00 p.m. in the Corporate Yard Conference Room. The award of this agreement will provide routine maintenance and emergency maintenance call out services for forty-five (45) traffic signals. As bid, the awarded agreement will allow for up to five renewable terms, with a Consumer Price Index adjustment for each renewed term.