(5)AR 061510 Contract/Lance Soares, Inc.

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Staff Report to the Mayor and City Council Street Sweeping Maintenance Agreement June 15, 2010 Page 2 The basis of award for the street sweeping maintenance contract was determined by the lowest overall total summation of five different bid options outlined on the bid schedule. This method allowed for staff to decide what option would be economically feasible at the time of award. The five different bid options included: Option A: Option B: Option C: Option D: Option E: The City of Colton's current street sweeping schedule; downtown sweeping three times (3) weekly, arterials once weekly, and residential areas twice monthly plus medians once a month. Every street and median once weekly Downtown once weekly, arterials once medians once monthly. Every street and median once monthly. Every street and median twice monthly. weekly, residential twice monthly, and Staff has evaluated the options and would recommend maintaining the current street sweeping schedule as specified in "Option A." This schedule already has the needed No Parking signage posted for these routes and has been abided by community businesses and residents for the past four years. Staff has reviewed each proposal received, reviewed the background, qualifications, and technical capabilities of the five companies. Based on upon our review, staff recommends award of a maintenance agreement for street sweeping services to Lance Soares Inc., the lowest, responsible and qualified bidder, in the amount of $176,244. Company Option A Option B Option C Option D Option E Total Base Bid Lance Soares $176,244.00 $228,956.00 $160,436.00 $59,052.00 $118,104.00 $742,792.00 Canon Pacific $171,221.87 $251,028.51 $159,926.56 $63,417.41 $126,834.81 $772,429.16 Services Athens $197,562.32 $248,917.50 $193,282.51 $77,625.00 $142,395.30 $859,782.62 Services Clean Street $215,450.09 $289,584.36 $205,794.73 $99,463.68 $152,303.76 $962,596.62 Nationwide $275,000.00 $395,000.00 $260,000.00 $170,000.00 $215,000.00 $1,315,000.00 Environment FISCAL IMPACTS Funds for street sweeping services are annually budged in the Storm Water Division Professional service account 722-6150-8215-2350. For fiscal year 2010-2011 the budgeted amount is $181,244.