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STAFF REPORT <br />ITEM NO. 11 <br />DATE: SEPTEMBER 7, 2010 <br />TO: HONORABLE MAYOR AND CITY COUNCI 67 <br />FROM: ROD FOSTER, CITY MANAGER <br />PREPARED BY: BONNIE J. JOHNSON, MANAGEMENT SERVICES DIRECTOR-- <br />SUBJECT: AUTHORIZED POSITION LIST �/ <br />RECOMMENDED ACTION <br />It is recommended that the City Council reclassify the position of Deputy City Clerk to the <br />classification of Chief Deputy City Clerk and direct that the authorized position list be updated to <br />reflect the change. <br />GOAL STATEMENT <br />The proposed action will support the City's goal to maintain updated and accurate records and <br />respond to public inquiries in a timely manner. <br />BACKGROUND <br />The City Clerk's function is critical in maintaining the City's public records, as well as <br />promoting the continued transparency in all City activities. The recommended action will <br />enhance the City's ability to perform these functions. <br />ISSUES/ANALYSIS <br />Currently, the City employs a Chief Deputy City Clerk and a Deputy City Clerk. One position <br />focuses on records, minutes and other duties, while the other focuses on Council agenda <br />preparation, public records requests and other duties. Both positions have primary <br />responsibilities, as well as shared secondary responsibilities. Staff is recommending that both <br />positions be on par with one another due to similar duties and responsibilities. <br />FISCAL IMPACTS <br />Due to salary savings from currently vacant positions; namely the Records Manager and Deputy <br />Finance Director, there will be no fiscal impact in the current fiscal year. Future costs will be <br />absorbed in the annual budget. <br />ALTERNATIVES <br />Provide alternative direction to staff. <br />ATTACHMENTS <br />None. <br />