(6)AR 090710 Best Drilling and Pump, Inc.

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ip REPORT 1 ITEM NO. 06 DATE: SEPTEMBER 7, 2010 ( U TO: HONORABLE MAYOR AND CITY COUNCIL \ FROM: ROD FOSTER, CITY MANAGER/GENERAL MANAGER PREPARED BY: JAMES EARHART, INTERIM UTILITY SERVICES DIRECTO SUBJECT: APPROVAL FOR EMERGENCY CONTRACT WITH BEST DRILLING AND PUMP, INC. FOR THE REPAIRS ON WELL PUMPING PLANT NO. 21. RECOMMENDED ACTION 1. Staff recommends that the City Council ratify the City Manager's findings of an emergency and waive the formal bidding requirement per Colton Municipal Code 3.08.130, based upon the facts and findings provided herein. 2. Ratify a contract with Best Drilling And Pump, Inc. for the repairs on Well Pumping Plant No. 21 in an amount not -to -exceed $65,000, and authorize City Manager to execute the contract. 3. It is recommended that the Colton Utility Authority Board review, ratify and to the extent necessary, direct the City Council to take the above action(s). GOAL STATEMENT To provide adequate water and fire flows to the Central Zone. BACKGROUND Well No. 21 is one of the City's largest water -producing wells. The Well is essential in the Water Department's ability to provide adequate water and fire flows to the Central Zone which serves customers in the Downtown, South Colton, La Loma Hills and Cooley Ranch areas. On July 24, 2010 the Water Department took Well 21 out of service due to the report of a loud noise coming from the pumping plant, as well as a significant drop in well production. Staff feels that the Well would have been further damaged if the Well had stayed in operation. Due to Well 21 being one of the City's largest water producing wells and that we are currently in the summer months of the year it is imperative that we repair the well immediately. The repairs are in the process of being made under the emergency provision of the City of Colton Purchasing Ordinance, to mitigate the possible interruption of service to the Colton residents and businesses. Section 3.08.130 Subsection (a) of the Purchasing Ordinance states in part: The City Council delegates to the City Manager the