(12)AR 090710 Operational Audit Responses

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ITEM NO. 12 STAFF REPORT DATE: SEPTEMBER 7, 2010 TO: HONORABLE MAYOR AND CIT O L FROM: ROD FOSTER, CITY MANAGER SUBJECT: OPERATIONAL AUDIT RESPONSES RECOMMENDED ACTION It is recommended that the City Council consider staff s responses to the audit and provide any needed direction on how to proceed. GOAL STATEMENT The proposed action will support the City's goal to ensure the viability of the Colton organization. BACKGROUND As directed by the City Council, staff has provided responses to each audit document as completed by Harvey Rose Associates. As such, the City's Utility Director, Police Chief and Fire Chief have provided their audit responses as attached to this report. Based upon any needed revision to prior Council direction, staff will continue to move forward with audit recommendations as previously authorized by the Council and within the administrative authority of staff. Audit recommendations of a policy nature should, and will, be brought back to the Council for further discussion and direction. ISSUES/ANALYSIS The ongoing dialogue and implementation of audit recommendations should result in a more efficient and effective organization. Moreover, the savings of scarce budget dollars have become the primary focus of work in order to ensure the perpetuity of the municipal organization. Many tough decisions are left to be made — guiding documents such as our operational audit provide clarity for us collectively to make informed decisions. The audits are not the only road for us to consider — they are just one avenue of many that need serious consideration unfortunately very soon.