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Award Instructions Page 1 of 2 <br />BJA FY 10 Congressionally Selected 2010 -DD -ex -0388 <br />Award Financial Status Reports Semi -Annual Progress Reports Correspondence <br />Award Handbook <br />Acceptance Instructions <br />Financial Point of <br />Contact Congratulations. You have been awarded a grant by the Office of Justice <br />Designation Programs of the Department of Justice. Accepting your award is a two <br />step process. <br />Award Instructions <br />The first step is to designate a Financial Point of Contact (FPOC) for your <br />Acceptance award. To designate a FPOC please follow these steps: <br />Instructions <br />1. Log into GMS. <br />ACH Information 2. Click the "Awards" link on the navigation bar on the left hand side. <br />3. Click the "View Award Instructions" link to the right of the award <br />Help/Freauently you want to accept. <br />Asked Questions 4. A new page displays with this message near the top: "The FPOC <br />designation must be submitted before the Award Package can be <br />GMS Award Home accessed." The page contains text boxes highlighted in yellow to <br />capture the FPOC registration information. <br />Loci Off a. If information for the FPOC of this award already exists in <br />GMS, the first table entry will contain a box with the text <br />"Available Financial Points of Contact". There is a box with a <br />dropdown arrow to allow the selection of the FPOC. Select <br />the name and click the "Load POC' box. GMS will populate <br />the data entry fields with information from the user Profile. <br />Click the button near the bottom of the page labeled <br />"Submit". <br />b. If the name of the FPOC is not one of the choices using the <br />dropdown arrow, type the appropriate information in each of <br />the fields. Fields with an asterisk (*) are required. Click the <br />button near the bottom of the page labeled "Submit". The <br />FPOC will receive an email requesting them to complete the <br />FPOC registration. <br />S. Click "Yes" on the confirmation page. <br />6. Yuu are allowed to assign more than one FPOC to each award. You <br />are able to change the FPOC under the "Manage Users" link on the <br />GMS home page. <br />NOTE: If you come to the Financial Point of Contact designation screen, <br />and the information in the fields is already grayed out, and no "Submit" <br />button is available, then the Financial Point of Contact has already been <br />chosen. You will have to accept your award and await confirmation, <br />before you can change this designation. If, at that time, you need <br />instructions on how to proceed, you can review the "Creating a financial <br />point of contact instructions" or contact the GMS Helpdesk for <br />assistance. <br />The second step is to click on the "Award Document" link and download <br />the award documents. If you choose to accept the award and ALL the <br />littps://grants.ojp.usdoj.gov/giiisextemal/ana/anaA.cceptaiiee.st 9/7/2010 <br />