(3)AR 011811 Contract Amendment - Laserfiche WebLink

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STAFF REPORT ITEM NO. 03 DATE: JANUARY 18, 2011 TO: HONORABLE MAYOR AND CITY COUNCIL FROM: ROD FOSTER, CITY MANAGER/GENERAL MANAGE r PREPARED BY: VIJAY SINHA, PUBLIC WORKS & UTILITY SERVICES DIRECTOR SUBJECT: APPROVAL OF AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH CLINICAL LABORATORY OF SAN BERNARDINO, INC. RECOMMENDED ACTION 1. Staff recommends that the City Council approve an amendment to the existing Professional Services Agreement with Clinical Laboratory of San Bernardino to add additional funds in an amount not -to -exceed $30,000 for additional lab sampling and analysis services. 2. It is recommended that the Colton Utility Authority Board review, ratify and to the extent necessary, direct the City Council to take the above action(s). GOAL STATEMENT To provide safe, reliable, and adequate water to the citizens and businesses within the City's water service jurisdiction and to ensure that the water meets all Federal and State mandates. BACKGROUND The State Department of Health Care Services requires the City to perform laboratory testing on its drinking (potable) water. Laboratory testing for drinking water is required on a daily basis, including weekends. On April 21, 2009 the City Council awarded a three-year contract to Clinical Laboratory of San Bernardino for laboratory sampling and analysis services in an amount not -to -exceed $35,312.50 per year. The first extension of the contract was provided on April 30, 2010 for one year renewal. Under the terms of the contract, one final extension of the Agreement may be provided by the City. ISSUES/ANALYSIS Additional funds in the amount of $30,000 are needed due to monitoring requirements which were not anticipated at the time of the prior contract award to Clinical Laboratory of San Bernardino. Specifically, the additional costs are $14,000 for iron bacteria monitoring and $16,000 for perchlorate monitoring. The need to maintain compliance with State Department of