1993 AGN MAY 04 I21 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT t For Council Meeting of May 4, 1993 TO: HONORABLE MAYOR AND CITY COUNCIL DATE: April 29, 1993 FROM: JERRY YOUNG Interim City Manager SUBJECT: Consider Televising Colton City Council Meetings via Local Cable Carrier and Proposed Time Line for Implementation BACKGROUND Under its present Franchise Agreement ACT -4, soon to be TCI Cablevision of California, Inc., agrees to provide a full-time public -access government channel. Colton shall possess the right and technical ability to preempt, upon reasonable notice programming at any time and assert its own programming by way of the reverse link from City Hall. City Council meetings can be broadcast "live," or on a tape delayed basis. Funds have been budgeted to purchase, lease purchase, or contract out for equipment and staffing of this operation. DISCUSSION In order to televise City Council meetings and/or other public meetings and events we must obtain the equipment necessary to create a studio environment in the council chambers. Such equipment will include but not necessarily be limited to, cameras, additional lighting, audio equipment, editing equipment, video monitors and a control area. One of the cameras may be portable to televise City events held outside the council chambers. The existing equipment in the chambers will be incorporated with the new and made use of whenever possible to hold down costs. Staff has contacted vendors to bid on the equipment necessary to televise Colton City Council meetings. Staffing of the cameras and the control room could be done in one of two ways: (1) Audio Visual Departments from local colleges could provide this service on a volunteer basis, or at a very low cost. (2) A cable commission comprised of Citizens from each district could be established to recruit volunteers to operate equipment. The commission could also serve as an advisory committee to Council on other cable related matters. Time Line: Obtain Council Approval to Televise Council Meetings May 4 Obtain Necessary Equipment Specifications from Vendors May 17 Completion of Formal Bidding Process June 17 Procurement, Installation, Testing and Staffing of Equipment August 1 Televise First Council Meeting August 3