1996 AGN JUL 16 I31 - Laserfiche WebLink

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5d CITY OF COLTON ADMINISTRATIVE SECRETARY PAGE 2 QUALIFICATIONS Knowledge of: Standard office administrative and secretarial practices and procedures, including business letter writing. Operation of common office equipment, including a word processor and a personal computer. Basic organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions. Basic budgetary principles. Record keeping, report preparation, and filing methods. Correct English usage, including spelling, grammar, punctuation, and vocabulary. Standard business arithmetic. Basic supervisory principles and practices. Ability to: Provide varied, responsible, and often confidential secretarial and office administrative assistance to top level management and administrative staff. Use initiative and independent judgment within established guidelines. Use tact, discretion, and prudence in establishing and maintaining effective working relationships with those contacted in the course of the work. Analyze and resolve office administrative situations and problems. Research, compile and summarize a variety of informational materials. Compose correspondence independently or from brief instructions. Type at a rate of 50 net words per minute from printed copy. Organize work, set priorities, meet critical deadlines, and follow up on assignments with a minimum of direction. Plan, assign and review the work of a small clerical support staff. Note: Specific positions may require ability to take dictation by hand or stenographic machine at a rate of 80 words per minute and transcribing it accurately. Other Renrrirements: Specific positions may require a valid California driver's license and a satisfactory driving record. A typical way of gaining knowledge and abilities outlined above is: Equivalent to graduation from high school and four years of responsible secretarial or office administrative experience. Business or secretarial school training and experience in dealing with governmental, community and business representatives are desirable. Approved by Council: c:hv"jobslA inn .da March 20, 1990