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ITEM 41 <br />Supplemental <br />AGENDA REPORT <br />CITY OF COLTON <br />For City Council Meeting of <br />June 4, 1996 <br />June 4, 1996 <br />TO: MAYOR FULP, CITY COUNCIL AND CITY MANAGER <br />FROM: Julie Hayward Biggs, City Atto e <br />SUBJECT: Legal Assistant Position <br />As requested during the budget presentation, the following is a description of the <br />duties and responsibilities that will be handled by the proposed Legal Assistant Position: <br />1. Maintenance of legal calendar for all pending litigation matters, including <br />general liability matters. <br />2. Establishment of a "tickler" system for the City Attorney calendar and for <br />pending liability litigation matters. <br />3. Complete file management and records management. <br />4. Preparation of documents, including law and motion pleadings for writ of <br />mandate matters to be handled directly by the City Attorney, including limited <br />legal research and analysis. <br />5. Establishment of a system for monitoring Code Enforcement actions and <br />pending matters to assure full coverage by City Attorney on as -needed basis. <br />6. Finalization of ordinances and resolutions in City format. <br />7. General clerical support and telephone answering. <br />8. Maintenance of systems within the City Attorney's office to assure full <br />confidentiality of all work product and pending matters. <br />9. Coordination of work requests from the City Council and City <br />Departments and establishment of calendar system for such requests. <br />