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XEROX <br />April 1, 1997 <br />Page 3 <br />Xerox Corporation through its representative, Mr. Gregory Terry, Xerox <br />Account Manager, has cheerfully and eagerly provided unlimited <br />assistance and valuable data. Enclosed, for your review, is the Proposal, <br />prepared by Mr. Terry, which highlights the benefits, lists references and <br />gives a detailed cost analysis. The document is incorporated herein and <br />made a part hereof. <br />Alternatives: <br />There area number of alternatives that could be explored; however, the <br />City of Colton's standards for quality, performance, service and support <br />are being met very satisfactorily by the Xerox Corporation and these <br />standards cannot be compromised. <br />Environmental Impact <br />The equipment offered by Xerox complies with the EPA Energy Star <br />guidelines for energy efficiency, lower emissions and environmental <br />safety. <br />Financial Impact <br />The Office of the City Clerk, the Personnel Department and the <br />Water/Wastewater Department have sufficient budgeted funds for the <br />lease of the Xerox copiers identified above. <br />Requested Action: <br />Taking into account the very positive experience the City has had with <br />Xerox over a number of years and based on Xerox Corporation's <br />continuous effort to make competitive offers and to provide support, Staff <br />respectfully recommends approval of a new five-year lease agreement <br />with Xerox Corporation for one Xerox Model 5680 copier for the Office of <br />the City Clerk and one Xerox model 5624 copier for the Personnel <br />Department. This purchase is authorized under the Purchasing Ordinance <br />due to the Cityof Fontana's recent bid purchase. <br />Report prepared by Teresa S. Delgado <br />