1997 AGN APR 01 I28 - Laserfiche WebLink

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. . . . _ __. ., ._ _. __:_. ._... . ...,. ..t, . .. ::..1 . ClTY OF COL70N INTEROFFICE MEMQRANDUM TO: Honorable Mayor and Counciimembers APPROVAI.: Anna A. Vega, Finance Directo FRC)M: Ba�nie Joi�nson, Assist. Finance Director SUBJECT: 1995-96 Audit �indings �IATE; March '13, 1997 The fQllowing are the City's r�sponses to the audi# findings for the #isca� year ended June 3Q, 199�. There are a total o# 10 findings as compared wi#h 22 in the prior year. The more signifcant finclings are nc,ted in the inde�enden# Auditors' Report on #he finternal CQn#rol S#ruc#ure Based an an Audit General Purpose Financi�l Statements Performed in Ac�ordance w�th Governmen� Auditmg Standards There are 4 of t#�ese frndings, ali o# which were no#ed in #he prior year as welL The less signi�cant findings are inciuded in a separa�e report to the Finance Direc#or. Tfi�is repc�rt, refierr�d io as a Managernent �eiter, contains 6 #indings, � of �nrhich were noted ir� the prior year. RESPONSES TQ INTERNAL CCINTROL STRUGTURE 1. Rancfi�o Med Mobile Hom� Park 1n the 199fi-97 fscal y�ar, ihe Agency hired a Housing iV�anager which duties includ� a clase monitoring of park activities. The Agency aiso engaged a firm to perForm an operations audit of t�e bnoks and records of the Park f�r fiscal year end June 30, 1996. 2. Fixed Asset Sys#em , The City has engaged a consultant �to perforrn a city-wide fixed asset vaivation. it is anticipa#ed that the vaivation will be �ompl�t� prior to J�ne 30, 1997. flnce compie#ed, the City wi11 begin #o utilize the fix�d asse# modu�e of �ihe nev+,� compu#er system. As par� of t�e transition fo the new systern, writ#en procedur�s wili be irnplernen#ed #o ensure that the ir�teg�-ity of the records is maintain. 3. 11ti1i#y �iilinq Th e C�ty recogrnzes the n�ed to reconci#e tl�e ut�f�ty bitling subsidia �eco d' t th ry r s o e general ledger. This process was vgry cumb�rsome and was a mon#h!y issue with #h� old accoun#ing software. A new genera( ledger so#tvvare was implement�d on July �, 9 996 and a reca� report was aiso crea#ed in the old �ii(ity billing sys#em. This repart is nov�r rnanuaiiy being utiiiz�d to record #he ir�#'ormation on th� general ledger. This manual _ - ___ _ , - _ , - - _ -_ -- _�- _ j � -_ -- � � � - , - , _ - _,