1997 AGN APR 15 I23 - Laserfiche WebLink

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OPTICAL IMAGING SYSTEM April 15, 1997 Page 3 industry in the fields of project management, litigation support, governmental regulation, system analysis and design, and document management. Questys Text and Image Management System is a turn -key operation. This system utilizes the department's existing computer system, is expandable, and as it is not specific to the City Clerk's Office, could be expanded to other departments. Questys is a Registered Trademark of DMC. All rights are reserved. Questys' most prominent characteristic is the speed of database search: A fraction of a second per word in search specification for a database of any size. One 5.25 optical disk can hold the equivalent of about 30,000 to 35,000 pages; i.e., 25 years of minutes or - 4 - four drawer file cabinets. Once these records are scanned onto an optical disc imaging system, they are unalterable. Records are easily accessible by computer using keywords in a full text search/retrieval. An image of the document may be sent electronically, printed or just viewed for information. There is no risk of damage to the original document. All this can be done in a matter of seconds. Staff have reviewed the proposal with Finance Director Anna Vega and Information Services Coordinator Sitt Siphomsay who assured us that the system is compatible with our existing hardware and hardware price is comparable to what is available on the open market. As an enhancement to public service, Questys allows for future Public Access via modem to City Records and information. We plan to have a terminal on our public counter so that citizens may access public information documents. DMC has installed numerous systems for clients from the government and industry worldwide. The quality of its products is evident in awards won by its clients. Amongst them are the City Clerk's Association of California President's Award for Distinction, the William Olsten Distinguished Achievement Award for Records Management, and the 1993 and 1996 Records Management Award of the International Institute of Municipal Clerks The following government agencies have purchased Questys within the last twelve months: City of Corona, City of Pasadena, City of Escondido, Kern County,, City of San Gabriel, County of Butte, City of Ft. Pierce in Florida, City of Atlantic Beach in Florida, and Missouri City in Texas. We have made a studied effort and believe that the Questys Text and Image Management System best addresses the needs of the City of Colton. Attached, for your review, is an overview of the features and capabilities of Questys.