1997 AGN FEB 04 I18 - Laserfiche WebLink

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-1 IPPOSE. To establish guidelines fcr attendance at various conferences. trainino sessions, ana meetings from wriicn the CitY will derive oenefit through attendance oy City personnel. 7ENERAL POLIC Any employee of the City of Colton wno is recuireo to travel in the performance of her/his duties or to attena an authorized meeting which is of benefit to the City, snail be reimbursed for reasonable exDenses incurred for �ransaortation, meals, and lodging. 7ravei and meeting expenses are not, however, intended for departmental -neals attended by City staff only, especially when a meeting scheduled during normal business hours would serve the same purpose. A. Travel is distinguished between local and overnight. Funds must have been approved in the adopted budget for both, and all overnight tnDs must be included as specific items in the adopted budget. Substitution of one meeting for another will require prior approval of the Department Head and the City Manager. Local travel must be completed during the same work day and only automobile travel is authorized for these trips unless previously noted in the budget. Any reimbursement for the use of a ciersonal vehicle while on City business will require: 1. Verification from the City Clerk Department that a City vehicle was unavailable from the City's car pool. Prior written approval of the Department Head. 3. Proof of current liability insurance and driver's license. Insurance to be no less than the law requires. Reimbursement for use of a personal vehicle for local travel is not applicable to those employees receiving an automobile allowance. These employees may; however, receive reimbursement if travel is beyond a one way sixty (60) mile radius of Colton or beginning destination. whichever is closer to the ending destination. Reimbursement is for miles in excess of the sixty mile radius, and therefore, does not include the first sixty each way. S. All employees requesting travel reimbursement or advances must complete a statement of expenses, a check reauest form, ana attacn receipts for reimbursable expenses. Please note the following: Expenses for meals consumed wnile attending meetings are oermissible within the following general guidelines: a. Breakfast should be no more trian $8.50 b. Lunch should be no more than S13.50 �:. Dinner should be no more than S18.00 Numoer / 05.050 (rvsd-1 Date —January 17 1995 Authority Council Minute Order SuOiect: Travel. Training, & Meeting Excense - _�E City Manager/ _j -1 IPPOSE. To establish guidelines fcr attendance at various conferences. trainino sessions, ana meetings from wriicn the CitY will derive oenefit through attendance oy City personnel. 7ENERAL POLIC Any employee of the City of Colton wno is recuireo to travel in the performance of her/his duties or to attena an authorized meeting which is of benefit to the City, snail be reimbursed for reasonable exDenses incurred for �ransaortation, meals, and lodging. 7ravei and meeting expenses are not, however, intended for departmental -neals attended by City staff only, especially when a meeting scheduled during normal business hours would serve the same purpose. A. Travel is distinguished between local and overnight. Funds must have been approved in the adopted budget for both, and all overnight tnDs must be included as specific items in the adopted budget. Substitution of one meeting for another will require prior approval of the Department Head and the City Manager. Local travel must be completed during the same work day and only automobile travel is authorized for these trips unless previously noted in the budget. Any reimbursement for the use of a ciersonal vehicle while on City business will require: 1. Verification from the City Clerk Department that a City vehicle was unavailable from the City's car pool. Prior written approval of the Department Head. 3. Proof of current liability insurance and driver's license. Insurance to be no less than the law requires. Reimbursement for use of a personal vehicle for local travel is not applicable to those employees receiving an automobile allowance. These employees may; however, receive reimbursement if travel is beyond a one way sixty (60) mile radius of Colton or beginning destination. whichever is closer to the ending destination. Reimbursement is for miles in excess of the sixty mile radius, and therefore, does not include the first sixty each way. S. All employees requesting travel reimbursement or advances must complete a statement of expenses, a check reauest form, ana attacn receipts for reimbursable expenses. Please note the following: Expenses for meals consumed wnile attending meetings are oermissible within the following general guidelines: a. Breakfast should be no more trian $8.50 b. Lunch should be no more than S13.50 �:. Dinner should be no more than S18.00