1997 AGN JUL 15 I06 - Laserfiche WebLink

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DEFINITION: Under general supervision, assists the City Attorney in the preparation of legal documents, correspondence, research, analysis, hearing and trial preparation, tracking of legal cases; perform senior administrative level work in the administration of City franchises and long-term service contracts; performs related duties as required. DISTINGUISHING CHARACTERISTICS: This class is assigned to the office of the City Attorney and is characterized by responsibility to provide a varied range of paraprofessional legal assistance to the City Attorney. Work performed is under the direction and review of the City Attorney. ESSENTIAL FUNCTIONS: (include but are not limited to the following) • Maintenance of legal calendar for all pending litigation matters, including general liability matters; responsible for management of City Attorney files and records. • Preparation of documents and correspondence, including limited research and analysis. • Establish a system for monitoring Code Enforcement actions and pending matters to assure full coverage by the City Attorney on an as -needed basis. • Finalization of ordinances and resolutions in City format. • Maintenance of systems in the City Attorney's office to assure full confidentiality of all work product and pending matters; coordination of work requests from the City Council and City departments and establishment of calendar system for such requests; monitoring and processing of outside legal services billings, preparation of quarterly reports of legal costs and allocation of City Attorney and outside counsel time; management of all time records and accounts on a matter -by -matter basis. • Organizes, controls and prepares exhibits based on factual research; may review and summarize depositions and other legal documents. • Researches authorities and pertinent cases on specific points of law; analyzes elements of case with attorney to identify legal questions. • Performs case status monitoring; files updates to West's Annotated Codes; prepares agenda reports; follows up on agenda items or other matters with department directors, City Manager, and others as directed. • Provide assurance that each contractor or franchise holder is in compliance with the specified terms and conditions of the contract including meeting service standards established by the contract. • Ascertain that Contractors, permittees, and franchisees pay all franchise fees, permit fees and other costs of doing business fees as they may apply to the City of Colton in accordance with applicable schedules. • Serve as liaison between City contractors and city residents in the resolution of complaints and assist in coordinating contractors in providing and delivering public education programs to the community, where necessary.