1997 AGN JUN 23 I05 - Laserfiche WebLink

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_._. _..... ...... :... ....: .._ ._ ....... .I.. .:. ..... ... .. 1 .. ..�. i . .... . ._... ' /� a . � �� £- - CITY OF COLTON AGENDA REPORT For Council Meeting of JUNE 23, 1997 TO: Honorable Mayor and City Council " APPROVALo Gracie Harmon, Acting City Manager FROM: Anna A. Vega, Finance Directo I SUBJECT: I DATE: Agenda Item No. 11 of the June 17, 1997 Council Meeting June 19, 1997 BACKGROUND The City Council deferred this item to the June 23, 1997 Special Meeting for further consideratioro. DISCUSSIOM/ANALYSIS On July 16, 1996 the City Council awarded a bid to Dieterich International for a 50 ft. aerial device truck in the amount of $138,086.12. The funding was approved in the 1995-96 fisc�l year and carried forward to the 1996-97 fiscal year. On November 5, 1996 Council approved staff's request to terminate the contract with Dieterich International and authorized staff to re-advertise for bids. The contract termination was necessary due to the difficulties with the bid Lift and the discontinuance of production. The 1996-97 budget included the purchase of two additional trucks. The total amount budgeted was $239,700 and $60,000 in accounts 520-8000-8004-4910-0101 and 520- 8000-8004-4930-0101, respectively. The Electric Department submitted a request for purchase to the Finance Department on December 17, 1996. The specifications were subsequently developed for both trucks. This request was combined along with the previous aerial truck, which had to go out for a re-bid. As noted on the June 17, 1997 agenda report, those bids were solicited on May 15, 1997 with the bid opening was held on June 5, 1997. The request and solicitation for bids were done prior to finance's purchase order request deadline of May 29, 1997. The deadline, which finance suggests annually, is to allow the purchasing division time specifically to handle and clear up year-end situations such as this. Item No. 5 ,_ _ ___ , ,_ . ,, � � _ �