1997 AGN JUN 23 I05 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR COUNCfL MEETING OF JUNE 17, 1997 TO: HONORABLE`MAYOR & CITY COUNCIL APPROVAL: GRACIE FERNANDEZ HARMON, ACTING CITY MANAGER FROM: ANNA A. VEGA, FINANCE DIRECTO �� SUBJECT: AW,ARD OF BID FOR 90 FT. AERIAL DEVICE TRUCK, 40 FOOT AERIAL DEVICE Ti2UCK AND INSULATOR WASHER TRAILER TO ALTEC tN THE AMOUNT OF $424,697.70 DATE: JUNE 1Q, 1997 BACKGROUND A 90 it. and a 40 ft. aerial device truck as weil as high pressure insulator washer trailer are approved in the FY1995-96 budget for the Electric Department. The 40 ft. unit will be replacing a 1980 aeriai device truck, unit #260, whieh wili be used to change streetlights and do minor repairs. The 90 foot aerial device truck has a longer reach than our existing trucks and will be used to wash insulators, change ball field lighting and do other tasks that require a longer reach. The insulator washer trailer will be replacing unit 259, which is a 1972 model trailer. On May 15, 1997, Putchasing solicited for sealed bids for these trucks. The bid apening was held af2:30 p.m., June 5, 1997. DISCUSSION/ANALYSIS Three bids were received and evaluated. The low bid on the 90 foot aerial device was received from Pacific Utility Equipment Co. The truck they are proposing does not meet the bid specifications, and no information was provided #o expiain their exceptions to the specifications. The second low bid was received from Altec Indust�ies which met all of the specifications. The difference in price between the two companies is $2,316.62. � The low bid on the 40 foot aeri,�l device truck was received from Altec Industries. The low bid on the insulator washer trailer was received from Pacific Utility Equipment, however, thsy did not comply with the bid instructions which required them to submit compiete factmry specifications on #heir proposed equipment. The second low bid, which meets ail of the specifications, was received from Altec industries. The difference in price between the two companies is $233.82. Attached is a Bid Analysis showing the price and delivery time quofed by each vendor. The recommended vendor's price is underlined. - ALTERNATIVES Reject allbids and direct staff to re-bid. FINANGIAL IMPACT The above equipment is approved in the FY1996-97 budget and funds are available for both aerial trucks in account 520-8000- 8 -4910-0101 d fo e i I washer trailer in account 520-8000-8004-4930-0101. Thomas K. Clarke,UtilityDirector ENVIRONMENTALIMPACT None , RECOMMENDATION Staff recommends that the Council award the bid for the purchase of this equipment to Altec Industries in the amount of $424,697.70. Report prepared by Mary J. Milroy, Purchasing Coordinator Attachments: Bid Analysis Page 1 of 1 Item No. 11 _ _ _, ,,-- __..: _, -, , r- ,� ---�--,-,--�- -- i �,— � � - -