1997 AGN NOV 04 I04 - Laserfiche WebLink

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CITY OF COLTON PERSONNEL CLERK DEFINITION: Under general direction, this position performs a variety of clerical personnel functions in support of the City's Personnel Department; maintains and updates files and records, answers inquiries and provides assistanceto the public as it relates to personnel functions, and provides other related clerical assistance. DISTINGUISHING CHARACTERISTICS• The Personnel Clerk is the entry level position responsible for performing a full array of clerical duties and responsibilities in the support of the City's personnel function. ESSENTIAL FUNCTIONS: (include but are not limited to the following • Receive, log, screen, and file employment applications and various other personnel forms. • Provide information regarding City employment to interested individuals. • Assist in the maintenance and updating of personnel' records and files. • Answer inquiries at the counter and over the phone. • Assist with recruitment notices and postings. • Provide clerical assistance to department employees. • Operate department's central telephone lines. • Update job hotline announcements weekly. • Maintain office supply levels and replenish as needed. • Order benefits supplies and literature as needed. • Open and distribute all department mail • Perform related duties as assigned. WORKING CONDITIONS: Position requires prolonged sitting, standing, walking, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in preparing reports and other documentation using a computer keyboard. The position requires near and far vision in reading work related documents. Acute hearing is required when providing phone and counter service. _QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification) Education and/or Experience: Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Personnel Clerk. A typical way of obtaining the required qualifications is to possess a high school diploma or the equivalent. An Associate's Degree in Personnel, Public Administration, Business Administration or a related field is desirable, as well as two years clerical experience, preferably in a personnel environment. License/Certificate: Possession of, or ability to obtain, a valid Class C, California driver's license. KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KASs