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CITY OF COLTON <br />AGENDA REPORT <br />FOR COUNCIL MEETING OF NOVEMBER 18, 1997 <br />TO: HONORABLE MAYOR & CITY COUNCIL�� <br />APPROVAL: LEN WOOD, INTERIM CITY MANAGER ot,L, <br />FROM: ANNA A. VEGA, FINANCE DIRECTOda)-�-�, <br />SUBJECT: AWARD OF BID FOR ANNUAL WATER METER CONTRACT TO SCHLUMBERGER <br />IN THE ESTIMATED AMOUNT OF $69,631.40 <br />DATE: NOVEMBER 11, 1997 <br />BACKGROUND <br />The City purchases water meters into Water Stores Inventoryto use as needed when meters are <br />requested for new development or replacement. The Water Division has a water meter replacement <br />program to change residential and commercial meters approximately every ten (10) years. After ten (10) <br />years, the meter register slows down and does not accurately record all the water that flows through the <br />meter. Replacing the meter allows the City to more accurately measure the water usage, which ensures <br />that the customer is billed for the correct amount of water. <br />DISCUSSION/ANALYSIS <br />On October 22, 1997 the Purchasing Division solicited for sealed bids for an annual water meter <br />contract. The estimated amounts are based on the history of usage in the prior year. Purchasing mailed <br />out thirteen bid packages. Bid opening was held at 2:30 p.m., November 6, 1997, in the Purchasing <br />office. Four bids were received and evaluated. A Bid Analysis is attached showing price and delivery <br />quoted by each vendor. The recommended vendor's price is underlined. <br />ALTERNATIVES <br />None <br />FINANCIAL IMPACT <br />The Water Division has funds budgeted in their operating budget, account 521-8100-8101-2400 for <br />meter replacements. <br />ENVIRONMENTAL IMPACT <br />None " <br />RECOMMENDATION <br />Staff recommends Council award an annual water meter contract to Schlumberger in the estimated <br />amount of $69,631.40. <br />Report prepared by Mary J. Milroy, Purchasing Coordinator <br />Attachments: Bid Analysis <br />Page 1 of 1 <br />Item # 12 <br />