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CITY OF COLTON <br />AGENDA REPORT <br />'�� -` FOR COUNCIL MEETING OF NOVEMBER 18, 1997 <br />TO; H�NORABCE'MAYOR 8� CITY COUNCIL <br />APP#ZQVAL: LEN WOOD,INTERIM CITY MANAGER �� <br />FROM: ANNA A. VEGA, �'INANCE D1R�CTOR <br />SUBJECT: ;AWARD O� B1D TO REPLAC€ AN A1R CONDITIONING AND HEATIiVG UNIT FOR <br />'THE POLICE DEPT. TO AVIS HEATIiVG S� A1R CONDiT10NING IN THE AMOUfVT O� <br />�7,915.00 <br />DATE: INOVEMBER 11, 1997 <br />BACKGROUND <br />The Police Department has a 3-ton heat pump unit that has not been working #or sevsrai mon#hs. This <br />unit is not rePairabie and needs ta be repiaced, tt has been reeommended tha# this unit be replaced with <br />a 5-ton unit to more efficiently fieat and cool the area served. <br />DiS CUSS FON(AVVALYS IS <br />On October 30 & November 6, 1997, Purchasing advertised for sealed bids for the rep(acement of this <br />fieat pump unit. Nine "Notice Inviting Bids" were mailed out October 30, 1997. Bid opening was held at <br />2:30 p.m., Nov�mber 11, 1997, in the Gity Hall Gouncil Chambers. Three bids were received and <br />evaluated. The fiol[owing is a recap of these bids: <br />1. AVIS HEA�G & AIR COND(TIONLNG, SAN BERNARDINO $ 7,915.00 <br />2. CLEti�ENTS HEATlNG & AIR GONDITIONING, COLTON $10,407.87 <br />3. PACIIFIC MECHANICAL SERVICE, UPLAND $14,OQ0.00 <br />Clemenfs Heatin�g & Air Conditioning receives a 1% local vendor preference. This preference is <br />reflected in the above price. <br />ALTERNATtVES� <br />None <br />�iNANG1AL IMP,ACT <br />The funds are available in the Police Services Division operating account rrumber 1 D0-6070-6080-3890. <br />These funds v✓er�. carried forward from the �Y96-97 appropriatetl balance. <br />ENVIRONMENT�4L IMPACT <br />None <br />R£GOMMENDA"fION ' <br />Staff recommends the Cify Council ratify the �Y 9fi-97 Police Services Division account balance brought <br />forward and award a confract to replace the Police Departmentfieat pump unit to Avis Heafing & Air <br />Conditioning in the amount of $7,915.00. <br />Report prepared by� Mary J. Milroy, Purchasing Goordinator <br />Attachments: Nona <br />Page 1 of 1 <br />Item # 13 <br />