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CITY OF COLTON <br />AGENDA REPORT <br />FOR COUNCIL MEETING OF SEPTEMBER 2, 1997 <br />TO: HONORABLE MAYOR & CITY COUNCIL <br />APPROVAL: LEN WOOD, INTERIM CITY MANAGER <br />FROM: ANNA A. VEGA, FINANCE DIRECTOR , AV <br />SUBJECT: AWARD A TWO YEAR CONTRACT FOR UTILITY BILL MAILING SERVICES TO <br />JUBILEE MAILING SERVICES, INC. IN THE ANNUAL AMOUNT OF $ 15,300. <br />DATE: AUGUST 26, 1997 <br />BACKGROUND <br />On August 18, 1997, Purchasing solicited a Request for Proposal for utility bill mailing services. Proposals <br />were solicited from five (5) local firms. The scope of services requested are pick-up, folding, inserting, <br />sorting and delivering the bills to the Post Office on a daily basis. <br />DISCUSSION/ANALYSIS <br />Two (2) proposals were received and evaluated by Purchasing on August 26, 1997. The proposals were <br />evaluated on the firm's references and experience with this volume of mailing as well as prices quoted for <br />their services. The lowest responsible vendor's proposal was received from Jubilee Mailing Services, Inc. <br />See attached bid analysis. <br />ALTERNATIVES <br />None <br />FINANCIAL IMPACT <br />The City Council approved a budget for $28,000 for these services. Funds are available in Finance — <br />Customer Service — Professional Services account number 100-6040-6042-2350. <br />ENVIRONMENTAL IMPACT <br />None <br />RECOMMENDATION <br />Staff recommends the City Council award a two-year contract for utility bill mailing services to Jubilee <br />Mailing Services in the annual amount of $15,300 per year. <br />Report prepared by Mary J. Milroy, Purchasing Coordinator <br />Attachments: None <br />Page 1 of 1 <br />Item # 6 <br />