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CITY OF COLTON <br />AGENDA REPORT <br />HV311dno <br />FOR COUNCIL MEETING OF SEPTEMBER 16, 1997 <br />TO: HONORABLE MAYOR & CITY COUNCIL <br />APPROVAL: LEN WOOD, INTERIM CITY MANAGER <br />FROM: ANNA A. VEGA, FINANCE DIRECTO <br />4Lk--�� <br />SUBJECT: AWARD OF BID FOR MAINTENANCE OF THE CITY'S LANDSCAPE MAINTENANCE <br />DISTRICT NO.1 TO R.P. LANDSCAPE FOR A TWELVE-MONTH (12) CONTRACT IN <br />THE AMOUNT OF $87,440.00. <br />SEPTEMBER 8,1997 <br />BACKGROUND <br />The City contracts for landscaping services for the City's Landscape Maintenance District No. 1. The <br />current contract with R.P. LANDSCAPE will expire on September 30, 1997. On August 14, 1997, <br />Purchasing advertised for sealed bids for a twelve-month (12) contract beginning October 1, 1997 and <br />continuing through September 30, 1998. <br />DISCUSSION/ANALYSIS <br />Bid opening was held at 2:30 p.m., September 8, 1997, in the Conference Room at City Hall. Four bids <br />were received and evaluated. The low bid was received from R.P. Landscape, Inc. of Colton, CA in the <br />amount of $82,440.00 for the twelve-month (12) period. <br />A Bid Analysis showing the price quoted by each of the four vendors is attached. The recommended <br />vendor's price is underlined. The second lowest bid was received from Azteca Landscape of Pomona, in <br />the amount of $108,600. <br />FINANCIAL IMPACT <br />The funds are available in the Landscape Maintenance District. <br />ENVIRONMENTAL IMPACT <br />None <br />RECOMMENDATION <br />Staff recommends the Landscape Maintenance District contract be awarded to R.P. Landscape in the <br />amount of $82,440.00. In addition a not to exceed amount of $5,000.00 is requested for reimbursable <br />mist. materials which may need to be replaced due to normal wear and tear. The total amount of the <br />contract is $87,440.00. <br />Report prepared by Nicole Mihld, Account Tech. 1 <br />Attachments: (1) Bid Analysis <br />Pagel of 1 <br />Item # 6 <br />