1998 AGN JUL 21 I06 - Laserfiche WebLink

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4v!,4R-18-98 05:32 PM CITY_OF-COLTON-*. 909 370 5196 P.02 ADMINISTRATIVE SECRETARY CITY OF COLTON Page 2 of 3 • Organizes meetings by notifying participants, making room arrangements, and preparing required informational materials. • May take minutes at commission or other meetings. • Organizes own work, sets priorities and meets critical deadlines. • Directs, trains, and provides work review for assigned clerical support staff. • Reviews and prepares time records for submission to payroll. • Performs other related duties as required. WORKING CONDITIONS: Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in preparing statistical reports and data using a computer key board. Additionally, the position requires near vision in reading correspondence, statistical data and using a computer, and acute hearing is required when providing phone service and communicating in person. The aced to lift, drag, and push files, computer reports, or other materials weighting up to 25 pounds also is required. QUALIFICATIONS: Any combination of education and experience that has provided the knowledge, skills and abilities necessary for' an Administrative Secretary. A typical way of obtaining the required qualifications is to possess the equivalent of four years of secretarial or office administrative experience. Business or secretarial school training and experience in dealing with government, community and business representatives is desirable. License/Certificate: Possession of, or ability to obtain, a valid class C California driver's license. KNOWLEDGE/A.BILITIESISIOLLS: Standard office administrative and secretarial practices and procedures, including business tetter writing. Operation of common office equipment including personal computers. Basic organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions. Basic budgetary principles. Record keeping, report preparation, and filing methods. Correct English usage, including spelling, grammar, punctuation, and vocabulary. Standard business arithmetic. Basic supervisory principles and practices. Ability to: Provide varied, responsible, and often confidential secretarial and office administrative assistance to top level management and administrative staff. Use initiative and independent judgment within established guidelines.