1998 AGN MAR 17 I10 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF MARCH 17, 1998 TO: Honorable Mayor & City Co cil da Wa APPROVAL: Henry Garcia, City Manage IF FROM: Dennis Morris, Personnel Director,. �-C SUBJECT: Revision of Policy 4.05.360, Method of Filling Vacancies DATE: March 3, 1998 BACKGROUND: The current method of filling vacancies is confusing, time consuming, and often times costly. On occasion the recruitment process has been completed for positions that were never filled, which is a waste of staff time and money. This policy will replace policy number 4.05.360 dated September 15, 1992. DISCUSSION/ANALYSIS: For comparison, the current procedure is attached, as well as the proposed changes. The revised policy will eliminate part of the prior approval steps and redundant paperwork. With past layoffs and current budget constraints, the Request for Recruitment form needed to be updated to include all pertinent information needed to make the approval or denial of the recruitment process. As per the current policy, the recruitment process begins (advertisement, testing, interviews, and physicals) when the Request for Recruitment is completed. When the testing process is complete, the Council reviews the request through the ratification process after costs are incurred. The Personnel Director and the City Manager must approve both processes. Under the new policy, the Personnel Director will approve or deny the beginning process and the City Manager will approve or deny the request through the Agenda Report process (before the request is presented to the City Council). The City Council would then be able to approve or deny a position before the cost is incurred for recruiting, which means that the process is being approved or denied once by each department. The average cost per applicant is $ 1,422.68. In 1997 there were 7 requested positions that were not approved in the final ratification process, costing the city approximately $ 9,958.76. 03105/98 ftwl # 10 c:Admin policyAgenda Report filing vacancies