1998 AGN NOV 17 I07 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT For City Council Meeting of November 17, 1998 TO: HONORABLE MAYOR $CIN COUNCI APPROVAL: HENRY GARCIA, CIN MANAGERI�'I FROM: JOHN C. HUTTON, PUBLIC WORKS DIRECTOR SUBJECT: RECOMMENDATION FOR AWARD OF CONTRACT TO LOWEST RESPONSIBLE BIDDER FOR THE 1998-99 PAVEMENT REHABILITATION PROJECT DATE: NOVEMBER 5, 1998 BACKGROUND: The Proposed Street Paving Program for Fiscal Year 1998/99 was presented to City Council April 21, 1998; expenditure approval was granted in the amount of $500,000.00: $450,000 (90%) to be utilized for Street Rehabilitation and $50,000 (10%) to be utilized for Rubberized Crack Seal. The Project consists of rehabilitation, via 2" Cold Plane & 2" AC Overlay, of 1,103,244 square feet of existing streets, and Rubberized Crack Seal of approximately ten (10) miles of major streets. The Public Works Department personnel based project location selections upon input from the State Mandated IMS Program and a visual inspection. Bid Opening for the City of Colton 1998-99 Pavement Rehabilitation Project was held on October 6, 1998; six Bid Proposals were submitted. Two Bid Proposals were rejected for non-compliance. The remaining Bidders are listed in ranking order: 1. Matich Corporation $5661664.40 2. All American Asphalt $5771294.84 3. CDE Resources, Inc. $5811415.60 4. Hood Corporation Co. Inc $591,573.84 Upon review of the Bid Proposals submitted, Matich Corporation has been designated as the Lowest Responsible Bidder with a Total Bid Amount of $566,664.40. DISCUSSION/ANALYSIS: The Engineer's Estimate for this project was $479,667.37 with a contingency of $20,332.63 for a total of $500,000. All bids exceeded the Engineer's estimate, with a 5% spread between the high and low bidder. The unit costs for this project reflect an average 18%-20% increase over the unit costs of last year's Pavement Rehabilitation Project. The lowest responsible bidder's proposal is $66,664.40 over the approved funding allocation. FINANCIAL IMPACT: All funds being utilized for this project are from Gas Tax, Measure I, and transportation funding sources. No General Funds are being used. RECOMMENDATION: ■ Staff recommends that City Council authorize the expenditure of an additional $66,664.40 from Fund 218 Measure I transportation funds for this project. ■ Staff recommends that City Council award the 1998/99 Pavement Rehabilitation Project construction contract in the amount of $566,664.40, to Matich Corporation of 1371 S. La Cadena Drive, Colton, California. jch/dst Page 1 of 1 Item # 7