1999 AGN APR 06 I04 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR CITY COUNCIL MEETING OF APRIL 7y 1999 To: Honorable Mayor and City C c't Approval: Henry T. Garcia, City Manage From: Kathy A. Kivley, Assistant to the City Manage• Subject: Appoint three Councilmembers to the pr pS C ton rks & Recreation Foundation Date: March 31, 1999 BACKGROUND For fiscal year 1998-99, the City of Colton, not unlike other cities in the State of California, finds itself in a position where it is necessary to continue to bring expenditures in line with revenues. The effect of State cutbacks over the past several years has adversely affected our service levels for park maintenance. Lack of adequate park maintenance potentially leads to safety problems, encourages costly vandalism and graffiti, and sometimes promotes anti -social behavior, such as gang activity. As a result for some uses of the park facilities it is now necessary to charge. As a City, we are aware our government faces many challenges. The Adopt A -Park Program, accepted recently as a goal for implementation during fiscal year 1999-2000, is an alternative approach for securing additional resources for on-going park maintenance service. A second issue facing the City and the community is funding support for the youth sports programs that regularly use the park facilities. The fees for the use of the park facilities, according to the leagues, are sometimess beyond the leagues) ability to pay.. In many instances it has become necessary for the leagues to request reductions in the fee amount. DISCUSSION f ANALYSIS One avenue for securing financial revenues is by requesting contributions from businesses and individuals within our community. In an effort to affect these contributions and have the proper vehicle for accepting financial contributions, staffed prepared the initial paperwork, application and Articles of Incorporation for a nonprofit public benefit corporation under Section 501p(3) of the Internal Revenue Code. Currently the City of Galton has no existing organization formed under this Section of the Internal Revenue Code that would allow that Body to handle the types of activities opined within the specific purpose of the articles. The articles state, "the specific purposes of this corporation are (I) to air, sponsor, promote, advance, and develop park and recreation opportunities for the citizens of Colton and (ii) to receive, invest, and utilize funds acquired through the solicitation of donations, grants, gifts, and bequests for the purposes for which this corporation is formed." The articles state the corporation is organized for public and charitable purposes. In order to accommodate this purpose, the Corporation must meet and adopt the appropriate Bylaws. The Bylaws initially reflect a board composition of Chairman of the Parks and Recreation Commission, Neighborhood Services Manager, City Manager, three City Councilmembers and City Treasurer. The responsible party for noticing and other such matters is the City Clerk who will serve as a ruin -voting member, to the board. For this reason it is necessary the City Council appoint three Councilmembers to serve on the Board of Directors. The Parks and Recreation Commission conducted a special meeting on Tuesday, March 30, 1999. tit this meeting they selected two members to serve on the Board of Directors of the foundation and an Item # 4