1999 AGN APR 06 I14 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF APRIL 6,1999 TO: Honorable Mayor and City Council APPROVAL: Henry Garcia, City Manage FROM: Dennis Morris, Human Resource Directorilqw— SUBJECT: Modification of Personnel Rules to allow for Partial Day Leave Use for Exempt City Employees DATE: March 17,1999 BACKGROUND: The City of Colton's practice has been to allow partial day docking for personal, sick or vacation leave for exempt employees. "Exempt" employees are salaried employees for whom an hourly rate is not applicable. A change to Resolution 2240, Rule X, Section 1 and 6 is required to ensure the policy to allow partial day leave does not jeopardize the exempt status under the Fair Labor Standards Act. DISCUSSION/ANALYSTS: The Department of Labor issued regulations to eliminate the outright prohibition on deductions of less than one day (see attached Department of Labor Regulation Part 541.5d). The new regulation allows partial day deductions where an employee is paid pursuant to a pay system established by resolution and which requires the public agency employee's pay to be reduced or such employee to be placed on leave without pay for absences of personal reasons or because of illness or injury of less than one work -day when accrued leave is not used by an employee because: ➢ permission for its use has not been sought or has been sought and denied ➢ accrued leave has been exhausted; or ➢ the employee chooses to use leave without pay. FINANCIAL IMPACT: None. ENVIRONMENTAL IMPACT: None. RECOMMENDATION: That the Mayor and City Council approve the attached Amendment of Resolution 2240 to formally allow for partial day docking for personal leave or sick leave for exempt employees. ATTACHMENTS: DOL Regulation Part 541.5d Resolution REPORT PREPARED BY: Judith Glithero WDATA\AGENDA\AGENDA. partial day leaves 03W99.&c Item # 14