1999 AGN DEC 07 I08 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF DECEMBER 7, 1999 TO: HONORABLE MAYOR & CITY COUNCIL �'j APPROVAL: HENRY T. GARCIA, CITY MANAGER " (� FROM: AL HOLLIMAN, FINANCE DIRECTOR SUBJECT: AWARD OF BID FOR PICK-UP TRUCKS FOR THE STREET AND PARK DIVISIONS TO REYNOLDS BUICK IN THE AMOUNT OF $18,640.75, PERSON FORD IN THE AMOUNT OF $28,741.80 AND CREST CHEVROLET IN THE AMOUNT OF $44,527.30 DATE: NOVEMBER 30, 1999 BACKGROUND The City Council approved five vehicles for the Street and Park Divisions in the FY 99-00 fiscal year budget. These include the purchase of one compact and two % ton pick-ups for the Street Division, and one compact and one % ton pick-up for the Park Division. DISCUSSION/ANALYSIS On November 4, 1999, Purchasing solicited sealed bids for these vehicles. The bid opening was held at 2:30 p.m., November 23, 1999, in the Purchasing office. Nine bids were received and evaluated. Attached is a Bid Analysis listing the price and delivery quoted by each vendor. The recommended vendor's price is underlined for each vehicle. The recommendation is based on the lowest price that meets or exceeds the City's specifications. ALTERNATIVES None FINANCIAL IMPACT Council appropriated the funds in the FY 99-00 budget for the Park Division in account number 100-6200- 6205-4910 and the Street Division in account number 100-6150-61604910. The Street Division's vehicles are approved for a lease purchase in the budget. City Council will consider taking action to approve a tax-exempt Master Lease at tonight's Council Meeting. The lease will provide financing for certain equipment and vehicles which will be paid first from City funds and then the City will be reimbursed by the lease. The lease will be competitively bid to get the best interest rate and all equipment and vehicles added to this lease will be subject to Council approval at the time of purchase. ENVIRONMENTAL IMPACT None RECOMMENDATION Staff recommends award of bid for these vehicles to Reynolds Buick in the amount of $18,640.75, Person Ford in the amount of $28,741.80 and Crest Chevrolet in the amount of $44,527.30. Staff also recommends approval to add the above three vehicles for the Street Division to the Master Lease in the amount of $57,290.16. Report prepared by: Mary J. Milroy, Purchasing Coordinator Attachments: Bid Analysis Page 1 of 1 Item #8