1999 AGN DEC 21 I06 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT For the Council Meeting of December 21, 1999 TO: HONORABLE MAYOR AND CITY CNCIL APPROVAL: HENRY T. GARCIA, CITY MANAGE FROM: THOMAS K. CLARKE, UTILITY DIRECTOR—<k SUBJECT: AWARD OF LABORATORY TESTING CONTRACTS TO BABCOCK & SONS, INC., FOR THE WASTEWATER LAB TESTING & TO CLINICAL LABORATORY OF SAN BERNARDINO, INC., FOR WATER TESTING DATE: DECEMBER 14, 1999 BACKGROUND: The State Department of Health Services requires the City to perform laboratory testing on its potable water, and the Regional Water Quality Control Board requires the City to perform laboratory testing on the effluent being discharged to the RIX Facility. Testing for both Water and Wastewater are required on a daily basis (weekends included). On October 17, 1995 Council approved Babcock and Sons, Inc. (Wastewater) and Clinical Laboratory of San Bernardino, Inc., (Water) as sole source laboratory testers. DISCUSSION/ANALYSIS: In order to determine if the sole source is still accurate, request for qualifications were sent to four area laboratories. On December 13, 1999 only two qualified bids were received, one from Edward S. Babcock and Sons, Inc., and one from Clinical Laboratory of San Bernardino, Inc. Both laboratories are certified to perform Water analysis, and Edward S. Babcock and Sons, Inc., is certified to perform Wastewater analysis. Staff has reviewed the qualifications of both laboratories and found them to be equal in all areas. Staff then compared the costs for water samples and determined that the overall sampling costs for Clinical Laboratory of San Bernardino, Inc., is lower than Edward S. Babcock and Sons, Inc. The City of Colton may award a professional services contract for a period of one to five years. After which time, requests for qualifications would have to be sent to local certified laboratories. FINANCIAL IMPACT: The estimated annual cost for water laboratory testing is $40,000 for FY99-00; and $50,000 for FY00- 01 which requires additional sampling required by State regulations. The estimated annual cost for wastewater laboratory testing is $90,000. Sufficient funds and revenues are budgeted each year in the Professional Services accounts (521-8100-8101-2350 and 522-8200-8200-2350) for laboratory testing. RECOMMENDATION: Staff recommends that Council award the laboratory testing contracts for five years, with appropriate termination provisions, to Edward S. Babcock and Sons, Inc., for the Wastewater lab testing; and to Clinical Laboratory of San Bernardino, Inc., for water testing. Report Prepared By: Lorraine June cclabte"ng99d70 Item #6