1999 AGN DEC 21 I07 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT FOR COUNCIL MEETING OF DECEMBER 7, 1999 TO: HONORABLE MAYOR & CITY COU IL APPROVAL: HENRY T. GARCIA, CITY MANAGE FROM: AL HOLLIMAN, FINANCE DIRECTO SUBJECT: AWARD OF BID FOR TRAILER MOUNTED AIR COMPRESSOR FOR THE STREET AND WATER DIVISIONS TO EQUIPMENT SUPPLY COMPANY IN THE AMOUNT OF $30,192.43 DATE: DECEMBER 13, 1999 BACKGROUND The City Council approved a trailer mounted air compressor for both the Street and Water Divisions in the FY 99-00 fiscal year budget. DISCUSSION/ANALYSIS On November 22, 1999, Purchasing solicited sealed bids for these air compressors. The bid opening was held at 2:30 p.m., December 9, 1999, in the Purchasing office. Two bids were received and evaluated. Attached is a Bid Analysis listing the price and delivery quoted by each vendor. The recommended vendor's price is underlined for each vehicle. The recommendation is based on the lowest price that meets or exceeds the City's specifications. ALTERNATIVES None FINANCIAL IMPACT Council appropriated the funds in the FY 99-00 budget for the Water Division in account number 521- 8100-8101-4930 and the Street Division in account number 100-6150-6160-4930. The Street Division's vehicles are approved for a lease purchase in the budget. At the City Council meeting of December 7, 1999, the City Council approved a tax-exempt Master Lease. The lease will provide financing for certain equipment and vehicles which will be paid first from City funds and then the City will be reimbursed by the lease. The lease will be competitively bid to get the best interest rate and all equipment and vehicles added to this lease will be subject to Council approval at the time of purchase. ENVIRONMENTAL IMPACT None RECOMMENDATION Staff recommends award of bid for these air compressors to Equipment Supply Company in the amount of $30,192.43. Staff also recommends approval to add the Street Division's air compressor to the Master Lease in the amount of $14,749.26. Report prepared by: Mary J. Milroy, Purchasing Coordinator Attachments: Bid Analysis Page 1 of I Item #7