1999 AGN JUN 01 I14 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT For the City Council Meeting of June 1, 1999 TO: Honorable Mayor and City Council APPROVAL: Henry Garcia, City Manager' FROM: Dilu de Alwis, Acting Finance Director SUBJECT: Award of Contract for the Purchase of Meter Reading Devices for the Utilities Department to Hometown Connections in the Amount of $29,671.39 DATE: May 25, 1999 BACKGROUND The City's Meter Readers use electronic meter reading devices to record usage of electric and water by utility customers. Neither the City's utility billing software or Syscon meter reading system is Y2K compliant. The City has approved an agreement with the City of Azusa in which Azusa will provide the City of Colton with utility billing software. Azusa's system is designed to work with Itron brand meter reading computers. Azusa strongly encouraged Colton to replace its Syscon computers with Itron computers. The Itron units selected will be equipped with radio interfaces capable of reading specially equipped meters from a distance. This will enhance homeowner privacy and meter reading safety and economics. The Itron units are also lighter to carry. ANALYSIS In March 1999, the City of Burbank solicited competitive bids for Itron meter reading equipment. They awarded a contract to Hometown Connections. The City of Colton can piggyback onto the City of Burbank's bid to purchase the Itron devices. ALTERNATIVES The City could work closely with Azusa and Syscon to correct the Y2K issues in the Syscon system and to write exclusive software for the translation of Syscon data output into a format readable by Azusa's utility billing software. The cost of such exclusive software is unknown. FINANCIAL IMPACT The funds are available in the substation capital outlay account number 520-8000-8007-0107. RECOMMENDATION Staff recommends that the City Council award a contract to Hometown Connections for Itron meter reading computers and associated hardware, software, and training per the attached quotation in the amount of $29,671.39 which includes tax. Report prepared by Mary Milroy, Purchasing Coordinator Attachments: $ne Page 1 of 1 Item # 14