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CITY OF COLTON <br />AGENDA REPORT <br />FOR COUNCIL MEETING OF MARCH 2,1999 <br />TO: HONORABLE MAYOR &CITY COOCIL <br />APPROVAL: HENRY T. GARCIA, CITY MANAGE <br />FROM: DILU DE ALWIS, ACTING FINANCE DIRECTOR OA06*"� <br />SUBJECT: AWARD OF BID TO AA EQUIPMENT RENTALS CO., INC. FOR THE PURCHASE OF <br />THREE LAWN MOWERS FOR USE IN THE LANDSCAPE LIGHTING MAINTENANCE <br />DISTRICT IN THE AMOUNT OF $31,138.67. <br />DATE: FEBRUARY 23,1999 <br />BACKGROUND <br />The Public Works Department has requested to purchase two 72" riding front mower, 48" side discharge <br />riding mower, and a 60" side discharge riding mower in order to maintain the City's LLMD which has been <br />maintained by a contractor. <br />DISCUSSION/ANALYSIS <br />On February 9, 1999 the City's Purchasing Division solicited competitive bids for a total of 4 mowers, <br />Purchasing posted a "Notice Inviting Bids" for these lawn mowers. Bid opening was held at 2:00 p.m., <br />February 22, 1999. Two bids were received and evaluated. Purchasing along with Public Works <br />evaluated the bids. The bid from Dan's Lawn Mower was non-responsive for the following reason(s), Item <br />#1 — Specifications called for a 28 HP Diesel Engine and Dan's quoted a 25 HP Gas Engine. This is a <br />large difference in performance and reliability. Due to budget constraints and the unexpected high cost of <br />the 72" mower the Public Works Department would like to purchase only one of these 72" mowers. <br />Staff is recommending award to AA Equipment Rentals Co., Inc. as the low responsive bidder. <br />ALTERNATIVES <br />None. <br />FINANCIAL IMPACT <br />These mowers are budgeted for in Account Number 702-6150-6152-4300. <br />ENVIRONMENTAL IMPACT <br />None. <br />RECOMMENDATION <br />Staff recommends award of bid to AA Equipment Co., Inc. in the amount of $31,138.67. <br />Report Prepared By: Nicole Mihld, Purchasing Assistant <br />Attachments: None <br />Page I of I <br />Item # 8 <br />