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CITY OF COLTON <br />AGENDA REPORT <br />FOR COUNCIL MEETING OF MAY 4, 1999 <br />TO: HONORABLE MAYOR & CITY COU IL <br />APPROVAL: HENRY T. GARCIA, CITY MANAGE <br />FROM: DILU DE ALWIS, ACTING FINANCE DIRECTOR <br />SUBJECT: REJECT ALL REQUEST FOR PROPOSALS FOR ACQUISITION AND <br />INSTALLATION OF PLAYGROUND EQUIPMENT AND RUBBERIZED <br />SURFACING AT CESAR E. CHAVEZ PARK FOR THE NEIGHBORHOOD <br />SERVICES DIVISION OF THE HUMAN RESOURCE DEPARTMENT. <br />DATE: APRIL 26, 1999 <br />BACKGROUND <br />On April 7, 1999 The Purchasing Division advertised for sealed proposals for the acquisition and <br />installation of playground equipment and rubberized surfacing at Cesar E. Chavez Park for The <br />Neighborhood Services Division. Proposals were opened in the Purchasing Office at2:30 p.m., April 21, <br />1999. Two Proposals were received and evaluated. <br />DISCUSSION/ANALYSIS <br />The low proposal was received from Creative Contractors in the amount $43,948.22. This proposal did <br />not meet the submittal requirements for the following reasons; A) Did not include specifications for <br />playground equipment or rubberized surface. B) Did not include product or installation warranty <br />information. The other Proposal was received from Seavey-Leisure Group in the amount of $48,803.49. <br />This proposal did not meet the submital requirements for the following reasons; A) Bid Bond received is a <br />personal check not a cashier check, money order, cash or certified check. -B) Did not include Proposal <br />form "C" Subcontractors Statement. <br />Staff feels that it is in the City's best interest to reject all proposals. Staff recommends the City change <br />some of the proposal requirements and readvertise. It is staff's opinion that if the City readvertises there <br />would be additional proposals received. The estimated date of Proposal award will be the Council <br />meeting of June 15, 19994 <br />ALTERNATIVES <br />None <br />FINANCIAL IMPACT <br />The funds for this project are available in account number 248-6950-6951-3890. <br />ENVIRONMENTAL IMPACT <br />None <br />RECOMMENDATION <br />Staff recommends that all proposals be rejected and the City Purchasing Division readvertise this Request <br />for Proposal. <br />Report Prepared By: Nicole Mihid, Purchasing Assistant <br />Attachments: None <br />Page 1 of 1 <br />Item # 9 <br />