1999 AGN MAY 18 I12 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT For the Council Meeting of May 18, 1999 TO: HONORABLE MAYOR AND CITY COUNCIL APPROVAL: HENRY T. GARCIA, CITY MANAGER FROM: THOMAS K. CLARKE, UTILITY DIRECTO SUBJECT: RATIFICATION OF CHANGE ORDER NO. 1 IN THE AMOUNT OF $120,830 TO THE TA RIVARD, INC., WATER LINE REPLACEMENT CONTRACT TO ADD GRAY AND JULIE STREETS DATE: APRIL 26, 1999 BACKGROUND: On April 20, 1999, Council awarded a contract to TA Rivard, Inc., in the bid amount of $586,797.90 for the replacement of water lines on: 1. 9th, 10th, Bordwell and Canal Streets 2. "E" and "F Streets between Rancho Avenue and 3rd Street 3. "K" Street between Rancho Avenue and 3rd Street 4. Alley way between Rancho Avenue and 2nd Street DISCUSSION/ANALYSIS: The Utility Department was later informed that -a CDBG project had been awarded to install curbs, gutters and sidewalks in various locations throughout the City. The CDBG project was scheduled to begin May 1, 1999; and required the Water Division to relocate the residence's water meters and services, and fire hydrants prior to the project start date. 1 Two of the locations, Gray and Julie Streets, were scheduled to have the water lines replaced; relocation of water meters and services; and the installation of 4 new fire hydrants in FY99-00. The work required by the CDBG Project would have to be repeated with each water line replacement. Therefore, the City Manager authorized a change order to TA Rivard's water line replacement contract to add Gray and Julie Streets in the amount of $120,830, and for the work to begin April 26, 1999 in order to complete the water line project prior to the CDBG project beginning. FINANCIAL IMPACT: On April 5, 1999 staff received and opened nine bids for the water line replacements. TA Rivard, Inc., was the lowest responsible bidder. The amount quoted by TA Rivard for Change Order No. 1 unit prices are equivalent to the unit prices in his bid opened on April 5. Sufficient funds are available in the bond proceeds for the change order. RECOMMENDATION: Staff recommends that Council ratify Change Order No. 1 in the amount of $120,830 to the TA Rivard, Inc., water line replacement contract to add Gray and Julie Streets. Report Prepared By: Lorraine June Item # 12