2000 AGN JAN 04 I15 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT For the City Council Meeting of January 4, 2000 TO: Honorable Mayor and City Council FROM: Thomas K. Clarke, Utilities Dire to APPROVAL: Henry T. Garcia, City Manager SUBJECT: AWARD OF BID FOR ELECTRIC UTILITY SOLAR CARPORT DATE: Tuesday, December 21, 1999 BACKGROUND In its workshop on Electric Utility Public Benefit Programs in 1999, the City Council encouraged staff to utilize monies raised by the public benefit charge to support parks and other general fund activities to the extent permitted by law. The workshop was Council's response to an Electric Utility proposal to spend $398,497.65 on two large photovoltaic arrays. In response, the Electric Utility has, beyond its customary general fund support, budgeted to adopt Veteran's park, funded landscaping services for the same, enhanced lighting in the parks, and procured a high performance electric pickup truck for the roving maintenance worker. The photovoltaic program itself has been scaled back, and future arrays can be installed at the parks themselves as shading for either parking or picnic shelters. ANALYSIS A request for proposals was advertised and three proposals were received as follows: PowerLight Corporation $167,338.00 20 Year Warranty on Solar Panels Applied Power Corporation $204,925.88 25 Year Warranty on Solar Panels Kyocera $229,000.00 25 Year Warranty on Solar Panels PowerLight Corporation failed to provide a Bid Bond in the form required by the Municipal Code. Powerl-ight's reduced Solar Panel Warranty also raises staff concerns regarding panel longevity, a key benefit of solar power. Applied Power Corporation's proposal is therefore deemed by staff to be the lowest responsible proposal. TERNATIVES Direct staff to further reduce or eliminate the solar photovoltaic program. FINANCIAL IMPACT As of December 1999, $1,431,913 in Public Benefit Charges has been collected, and a balance of $812,488 is available. Public Benefit Residential and Commercial Expenditure accounts 520-8000-8035-3890-0107-000 and 520-8000-8037- 3890-0107-000 are to be used in equal amounts to fund the project. RECOMMENDATION That the City Council approve the award of a Contract and Purchase Order to Applied Power Corporation for the installation of a Photovoltaic Carport System for the amount of $204,925.88. Report prepared by Timothy C. Trewyn, P.E., Assistant Electric Utility Director Page 1 of 1 Item #15