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HARDWARE, SOFTWARE AND RELATED SUPPORT EQUIPMENT REQUIREMENTS Hardware. There are no specific hardware configuration requiremenm; however, the employee's home computer must be capable of running the City's standard office applications and desktop operating systems. Eligible hardware purchases include new computers, upgrades to existing computers, printers, related taxes and shipping charges, and extended warranty agreements offered at the time of purchase. Software. Employees must purchase (or show other proof of ownership) the City's standard office applications and desktop operating systems as established by the Information Systems Division. In short, applications at home must be compatible with applications at work if this program is to achieve its goals. No other software purchases are eligible under this program; however, all participating employees must comply with all software licensing requirements for their use of any hardware purchased under this program. Support Equipment. Furniture directly related to the computer equipment (computer desk/chair) will be considered eligible under this program. Non -eligible purchases. Costs related to installation, training, repairs, telephone lines, online services or any other initial or ongoing costs are not eligible for funding under this program, and are the sole responsibility of the employee. The City has no responsibility for support and maintenance for any purchases funded under this program. PURCHASE AND LOAN PROCEDURES There are three approaches available to employees in receiving loan funds under this program: Purchase through the City. With approval of the vendor, employees may purchase hardware, software and support equipment through the city in accordance with the Information Systems standard purchasing policies and procedures. Any such requests must be presented to Information Systems for order placement. These items will be shipped directly to the employee's home whenever possible. Upon receipt of all ordered items, the final costs will be consolidated into one loan amount, subject to the $2,500 maximum. Reimbursement of costs. Employees may directly purchase items and submit requests for reimbursement. While not a requirement of this program, employees are encouraged to review their proposed purchase with the Information Systems Coordinator to ensure that they will be eligible for reimbursement. The Information Systems Coordinator must, however, review all invoices to check for compatibility and must approve the loan request before reimbursement can be made to the employee. No funds will be advanced to employees for the purchase of loan items, however payments can be made directly to vendors as follows. Direct payment to vendor. Employees may locate the equipment and software they wish to purchase and obtain a detailed invoice from the vendor, including sales tax. Upon review and approval of the invoice(s), and related loan request by the Information Systems Coordinator and Finance Director, a check can be processed through normal channels made payable directly to the vendor. The check can be given to the employee for delivery directly to the vendor, at which time the hardware and software etc. can be obtained. Regardless of the approach selected, employees are solely responsible for installing, maintaining, and supporting items funded under this program. Further, resolving vendor or delivery problems with the hardware and software etc., purchased under this program is the sole responsibility of the employee.