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CITY OF COLTON AGENDA REPORT Council Meeting of March 21, 2000 TO: Honorable Mayor and Counci Members APPROVAL: Henry T. Garcia, City Manage&/ FROM: Daryl J. Parrish, Assistant City Manager SUBJECT: Approve Additional Funding for the Pepper Avenue Widening Project in the Amount of $36,250 DATE: March 14, 1999 BACKGROUND: On August 17, 1999 the City Council awarded a contract to C.P. Construction for the construction of the Randall Avenue Storm Drain Project. The level of funding approved for the project was established at $494,218 and the source of funding was CFD 89-2. An additional $30,000 is to be provided by the City of San Bernardino for the portion of the project that lies within that city. The storm drain (now approximately 95% complete) consists of approximately 2200 linear feet of pipe and catch basins running along Randall Avenue from approximately Eucalyptus Avenue on the west to approximately Meridian Avenue on the east. Funding was provided in the Capital Projects Budget (CIP) for the Pepper Avenue Widening project that includes a small strip on the west side of Pepper Avenue just south of Randall Avenue. Total funding available through the CIP for the Pepper Avenue Widening project is $35,000. The Randall Avenue Storm Drain project and the Pepper Avenue Widening project are located in the general vicinity of each other and upon the advice of the City Engineer it was suggested that we combine both construction projects in order to save time and money as mobilization costs would not be required for two separate projects. This plan was reviewed by the City Attorney and was found to be in compliance with the law. DISCUSSION/ANALYSIS: Total construction costs for both of the aforementioned projects are $519,138.40 and the total design costs are $76,330. Total project costs are $595,463.40. Current available funding for both projects is $494,214 CFD, CIP $35,000 and $30,000 San Bernardino for a total of $559,214. The total shortfall for this project is currently $36,250. When the Pepper Avenue Widening project was originally budgeted in the CIP the thought was that the Rialto Unified School District (RUSD) would pay for (although they are not required to do so) 50 percent of the improvement costs. The City Engineer and myself met on two occasions with RUSD staff to discuss this matter but they refused to participate in funding the Pepper Avenue Widening project. This additional request for funds is available in the Host City Fees account as Pepper Avenue meets the nexus test requirement outlined in the Host City agreement between the City of Colton and the County of San Bernardino. e #22