2001 AGN NOV 20 I04 - Laserfiche WebLink

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Item #4 CITY OF COLTON CITY COUNCIL AGENDA REPORT For Council Meeting of November 20, 2001 TO: Honorable Mayor and City Council FROM: Thomas K. Clarke, Utility Director1C*1P___ AI Holliman, Assistant City Manager SUBJECT: Approve Request for Reclassification (General Unit) DATE: November 13, 2001 BACKGROUND The City of Colton's Administrative Policy 4.05.330 provides a process for requesting a reclassification and as a result of recent labor agreements (SBPEA Mid -Manager and General Units) and subsequent City Council approval, classification studies can now be conducted at any time with the understanding that the request(s) cannot be made more than once a year. DISCUSSION / ANALYSIS In October, 2001, the City Manager recommended and the City Council approved a reorganization of the Public Utilities Department whereby two separate operating units would be created. Specifically, there would be two departments, Water and Wastewater, and Electric, working under the umbrella of the Colton Public Utilities. Currently there is one Administrative Assistant in the existing Departmental structure. With the revamped structure, and the hiring of a Water/Wastewater Director, an additional Administrative Assistant will be required. The City Manager's office has assessed the clerical and office support needs of the Utilities and has determined that the existing staff can satisfy the workloads with one modification. The existing Administrative Assistant will stay with the Water/Wastewater unit and work for the new director. There is another position of Senior Office Specialist who is now performing all of the functions of Administrative Assistant for the Electric unit. The reclassification of this position to Administrative Assistant would align the office support functions without adding to staff or bifurcating duties that would result in duplication of tasks and coordination. Proposed Class Recommendation Department Current Class Proposed Class Proposed Salary (Monthly) Colton Public Utilities Senior Office Specialist Administrative Assistant $2641 "A" step to $3210 "E" step ALTERNATIVES The Electric Department could hire an Administrative Assistant, but this would add a new position that is not necessary viewing the existing workload that is being handled for the most by the Senior Office Specialist. FINANCIAL IMPACTS The proposed reclassification will not negatively impact the approved budget in the Utilities Department. The salary will be covered in Account Number 520-8000-8001-1010 and the related benefit costs will come from Account Number 520-8000-8001-1100. I