2002 AGN APR 16 I08 - Laserfiche WebLink

Browse Search

CITY OF COLTON Item #8 AGENDA REPORT For the City Council Meeting of April 16, 2002 TO: Honorable Mayor and City Council FROM: Thomas K. Clarke, Utilities Director -101c", SUBJECT: Award of Contract for Marketing Materials/Annual Report DATE: March 25, 2002 BACKGROUND: The Utilities Department requires the printing and production of customer utility program/informational brochures for the electric utility. The Customer Service division utilizes these brochures as a communication tool including them as a bill insert with the customer bill. Electric utility staff attends community events distributing brochures and promotional items to educate our customers of the services the utility provides. The Electric utility also produces a fiscal year annual report available to our citizens, Utilities Commission and prospective businesses. DISCUSSION / ANALYSIS: On February 14, 200, the Utilities Department sent out seven Request for Proposals for marketing materials and annual report production. The deadline date was Tuesday, March 05, 2002. Three responses were received before the deadline. Staff reviewed the proposals and recommended MPB Creative Services. MPB Creative Services was selected based on: 1) Fourteen years of utility experience -Extensive knowledge of the utility industry 2) High quality professional brochures/bill inserts previously produced for Colton Public Utilities 3) Printing and production of brochures/ utility bill inserts price lower than the other two vendors 4) Printing and production of annual report price lower than the other two vendors 5) Below catalog/retail pricing on all promotional item orders provided at a discount. A Bid Analysis is attached showing the price and service as quoted by each vendor. Term of contract will be for one year with option to renew for an additional one-year period. ALTERNATIVES: None FISCAL IMPACT: These services will be paid from Electric professional services account number 520-8000-8005-2350-0923-000 and Water professional services account number 521-8100-8101-2350. ENVIRONMENTAL IMPACT: None Staff recommends that the City Council authorize Colton Public Utilities to approve a professional services agreement to MPB Creative Services in an estimated amount $20,000. Page 1 of 2