2002 AGN APR 16 I09 - Laserfiche WebLink

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CITY OF COLTON AGENDA REPORT For the City Council Meeting of April 16, 2002 Item #9 TO: Honorable Mayor and Council Members FROM: Dilu DeAlwis, Finance Director SUBJECT: Award of Bid for Various Transformers for the Electric Utility to Utility Products Supply in the Amount of $18,250.70 and to Wesco Utility in the Amount of $26,027.83 DATE: April 8, 2002 BACKGROUND: The Electric Utility Department purchases transformers into Electric Stores inventory when the need arises to upgrade, replace, or install a new transformer for an Electric customer. The City also orders back-up transformers to be used to replace a transformer that goes bad in the system. Back-up transformers are necessary, due to the long delivery time. At this time, the Utilities Department has a requirement for various sizes of pad mount and pole mount transformers to be used as back up. DISC USSION/ANALYSIS: On March 14, the Utility Department posted a Notice Inviting Bid for these transformers. A bid opening was held at 2:30 P.M., April 4, 2002, at the Corporate Yard. Three bids were received and evaluated. A Bid Analysis is attached showing the price and delivery quoted by each vendor. The recommended vendor's price is underlined for each size transformer. The total of bid award is listed at the bottom for each recommended vendor. Also attached is a Transformer Load Loss Evaluation. This evaluation shows the true cost of the transformer over its useful lifetime, using a combination of loss calculations supplied by the transformer manufacturer and the unit price quoted by the vendor. The lowest evaluated cost for each transformer is underlined. The recommendations are made from the result of this evaluation. ALTERNATIVES: The City can decide to not purchase the back-up transformers. However, if an existing transformer fails the customer(s) may be without service for 6-10 weeks, as that is the lead-time for these transformers. FISCAL IMPACT: These transformers are purchased into Electric Stores inventory account number 520-1500-154. The transformers are charged to the appropriate budgeted account, as they are needed. ENVIRONMENTAL IMPACT: None. RECOMMENDATION, Staff recommends award of bid for item #2 to Utility Products Supply in the amount of $18,250.70 and Items #1, #3 and #4 to Wesco Utility in the amount of $26,027.83. Report prepared by Rebecca Gallegos, Buyer Attachments: (2) Bid Analysis Transformer Load Loss Evaluation REVIEW TEAM ONLY City Attorney: City Manager: Page 1 of 1 Director: OTHER: