2002 AGN JAN 15 I19 - Laserfiche WebLink

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Item #19 CITY OF COLTON AGENDA REPORT For the Colton Utility Authority Meeting of January 15, 2002 TO: Honorable Chairperson and Members of the Colton Utility Authority FROM: Kathy A. Kivley, ssi nt o t e ity, anager/Acting Water & Wastewater Director 9 Y �� SUBJECT: Emerge Re airs Beech Lane a d Overland Street DATE: January 9, 2002 BACKGROUND: Each fiscal year, the Water and Wastewater Department obtains a term purchase order for minor repairs to water and sewer mains. The purchase order repairs cannot exceed $5,000. DISCUSSIOWANALYSIS: Emergency water main and related street repairs on Beech Lane and Overland Street were required after a contractor (Wild Boring) performing trenching work for fiber optic cable struck a water line. The contactor (EI -Co) who was issued the term purchase order was able and willing to perform the necessary work, but the amount estimated ($33,836) exceeded the terms of the purchase order. Section 22050 of the Public Contract Code allows the Colton Utility Authority to pass a resolution by a four-fifths vote of its membership declaring that (A) emergency conditions exist that do not permit a delay resulting from a competitive solicitation for bids, (B) the repairs are necessary to respond to the emergency. Section 22050 also authorizes the Authority to delegate authority to the City Manager to take such actions, with ratification by the Board. The damage to the water line is significant enough that it served to make the problem worse. For these reasons, staff believed the emergency contract for the repairs was warranted. The City Manager ordered the work to be performed, and the attached Resolution ratifies that action. FINANCIAL IMPACT: The FY 2001-2002 the Water Budget does not included sufficient funds in the Water Line Replacement Account No. 521-8100-8106-3890 to cover the costs of the repairs. Staff requests the City Council increase the dollars in this line item by decreasing the Water Fund Unappropriated Fund Balance Account No. 521-2970. ENVIRONMENTAL IMPACT: There are no environmental impacts associated with adoption of the resolutions. RECOMMENDATION: 1. Adopt a Resolution amending the Water Fund Budget for fiscal year 2001-2002 increasing the appropriation of the Water Line Replacement Account No. 521-8100- 8106-3890 by $40,000. 2. Adopt a Resolution ratifying the City Manager's Declaration of Emergency Conditions at the locations stated above, ratifying the City Manager's execution of a contract with EI - Co Contractors to take the actions required, and ratifying payment in an amount not to