2002 AGN JUL 02 I22 - Laserfiche WebLink

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CITY OF COLTON Item #22 AGENDA REPORT For the Colton Utility Authority Meeting of July 2, 2002 TO: HONORABLE CHAIRPERSON AND UTLITY AUTHORITY MEMBERS FROM: ERIC R. FRASER, DIRECTOR OF WATER & WASTEWATER OPERATIONS SUBJECT: PIGGYBACK ONTO THE CITY OF SAN BERNARDINO CONTRACT WITH PERFORMANCE METERS, INC., FOR THE PURCHASE OF VARIOUS DOMESTIC WATER METERS IN AN AMOUNT NOT -TO - EXCEED $77,743.10 DATE: June 24, 2002 BACKGROUND The City currently has over 2600 water meters in service that date from the 1930's to the 1980's. Standard waterworks practice is to replace meters over ten years old. The City currently has approximately 20% unaccounted for water in our system. This results in the same loss in revenue (approximately one -million dollars annually). DISCUSSION /ANALYSIS Section 3.08.100 of the City's Purchasing Ordinance allows the City to enter into agreements with other agencies for the purchase of supplies, services, and equipment. In such instances, the procedures of that agency shall satisfy all City requirements for the bid and award of those purchases. On December 16, 2001 the City of San Bernardino solicited bids for an annual contract for domestic water meters. They received a single lump sum bid and rejected it. On March 11, 2002 they went out to bid again for a not -to -exceed annual contract for the meters. They received three bids. On May 23, 2002 the City Council for the City of San Bernardino approved the award of bid and entered into a contract with Performance Meters, Inc. The Bid Results Summary is attached for your review. FISCAL IMPACT By piggybacking onto the City of San Bernardino agreement, we realize savings through volume buying. Replacement of meters that give an inaccurate read will increase revenues by allowing the City to bill for actual customer usage. Funds specifically set aside for purchasing meters are available in Account Numbers 521-8100-8101-4940-0001 and 521-8100-8101-4940-0002. ENVIRONMENTAL IMPACT None. RECOMMENDATION Staff recommends that the Colton Utility Authority approve piggybacking onto the City of San Bernardino contract with Performance Meters, Inc., for the purchase of various domestic water meters in an amount not - to -exceed $77,743.10. REVIEW TEAM ONLY City Attorney: Finance Director: City Manager: T Human Resource Manager: Page 1 of 1 (w/Attachment)