2002 AGN JUL 16 I06 - Laserfiche WebLink

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CITY OF COLTON Item #6 AGENDA REPORT FOR CITY COUNCIL MEETING OF JULY 16, 2002 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: DILU DE ALWIS, FINANCE DIRECTOR SUBJECT: AWARD A TWO-YEAR CONTRACT FOR THE PRINTING AND DISTRIBUTION OF THE COMMUNITY BROCHURE FOR THE PARKS, RECREATION AND FAMILY SERVICES DEPARTMENT TO PRINTING & PROMOTIONS PLUS, INC. IN AN APPROXIMATE ANNUAL AMOUNT OF $37,000. DATE: JULY 8, 2002 BACKGROUND The Parks, Recreation and Family Services Department sends out a quarterly brochure to the community to inform them of upcoming events and services provided by the City DISCUSSION/ ANALYSIS On June 20, 2002, Purchasing solicited proposals from nine vendors for a two-year contract for these services. The proposal due date was 10:00 a.m., July 2, 2002. The following two proposals were received and evaluated for 20,000 copies of a 16 - page brochure, which is printed and distributed quarterly. VENDOR: ANNUAL AMOUNT 1. Printing & Promotions Plus $ 27,752 2. Pages Design & Type $ 30,144 The quantities and number of pages may vary each quarter. The Parks, Recreation & Family Services Department has budgeted $37,000 annually for these services. Staff is recommending that the City Council make an award to the lowest bidder, Printing and Promotions Plus, based on the above two proposals. Printing and Promotions Plus, Inc. has printed and distributed the Community Brochure for the past two years. ALTERNATIVES None FINANCIAL IMPACT Funds are available in the Parks, Recreation and Family Services department operating expense account number 100-6200- 6202-2301 ENVIRONMENTAL IMPACT None RECOMMENDATION Staff recommends the Council award a contract to Printing & Promotions Plus, Inc. for printing and distribution of the Community Brochure for a two-year period in an approximate annual amount of $37,000. J. Scribner TEAM Attorney: Manager: I, Finance Director: OTHER: