2002 AGN JUN 04 I07 - Laserfiche WebLink

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Item #7 CITY OF COLTON AGENDA REPORT FOR CITY COUNCIL MEETING OF JUNE 4, 2002 TO: Honorable Mayor and City Council Members FROM: Dilu de Alwis, Finance Director SUBJECT: Change Order to PO 51886 — McGladrey & Pullen LLP in the amount of $10,000. DATE: Mav 28. 2002 The City is audited each fiscal year by an independent certified public accounting firm. On March 22, 2001 the City Council awarded a contract to McGladrey & Pullen LLP for audit services, and the City thereafter authorized performance of the services for the fiscal year ending June 30, 2001. DISCUSSION/ ANALYSIS In response to RFP's and upon staff recommendation, the City Council awarded a professional services agreement to McGladrey & Pullen LLP for audit services beginning with the 2001 fiscal year for $47, 900. During the audit process and per staff requests, McGladrey & Pullen LLP performed additional tasks that were beyond the scope of services prescribed to in the RFP. These tasks included, prior period adjustments, review of Preliminary Official Statements and printing of the Comprehensive Annual Financial Report etc. In a staff report to Council on May 7, 2002, staff informed Council that McGladrey & Pullen requested a change order of $25,140. However staff has negotiated this request down to a reasonable amount of $10,000 for the tasks that were beyond the scope of services. ALTERNATIVE Reject the request for a change order and direct staff to involve City Attorney to negotiate a settlement for the change order request. FINANCIAL IMPACT Funds for this change order are available in the current fiscal year budget in the following accounts: 520-8000-8000-2350 - $ 2,500 521-8100-8101-2350-$ 2,500 522-8200-8200-2350 - $ 2,500 100-6040-6041-2350 - $ 2,500 ENVIRONMENTAL IMPACT None