2002 AGN MAY 21 I21 - Laserfiche WebLink

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CITY OF COLTON Item #21 AGENDA REPORT FOR THE COUNCIL MEETING OF MAY 21, 2002 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David R. Zamora, Community Development Director SUBJECT: Approval of a Professional Services Agreement with Civic Solutions, Inc. (CSI) to Provide Professional Planning Services for South Annexation Nos. S-50 and S-51, and Current Planning Assignments for the Community Development Department DATE: May 14, 2002 BACKGROUND: The Community Development Department is currently preparing two annexation applications for submittal to the Local Agency Formation Commission (LAFCO) as part of the implementing guidelines of AB 2838 ("County Island" Annexations). The two projects are identified as South Annexation Nos. S-50 and S-51. South Annexation No. S-50 (Subareas No. 1 — 4) consists of the annexation of 72 unincorporated county island parcels which total approximately 106 acres located in the southern portion of the city, west of La Cadena Drive (Exhibit 1). South Annexation No. S- 51 (Subareas No. 1 —2) consists of the annexation of 25 unincorporated county island parcels totaling approximately 57 acres located in the southern portion of the city along Reche Canyon road (Exhibit 2). The two prezone applications for the annexations (i.e., Prezone DAP 000-030 and DAP 000-031) are scheduled for review and consideration by the Planning Commission on May 28, 2002. In February of 2002, the City contracted with Civic Solutions, hic. to assist the Community Development Department with the preparation and processing of the two annexation projects. Mr. Matthew Bassi, Municipal Services Manager, has been the staff planner solely responsible for organizing and preparing the annexation and prezone applications. The original contract with Civic Solutions, hic., which was for $14,999, is due to expire on May 24, 2002 at which time all work on the annexation projects must cease. Mr. Bassi has been very valuable to the Community Development Department in its efforts to prepare the annexation applications, and his continued service to the department is much needed. This is especially true given the current staffing level in the Community Development Department. ANALYSIS/DISCUSSION: It is staffs opinion that entering into a new professional services agreement to continue services with Civic Solutions, Inc. will ensure that the two annexation projects will move forward without interruption. With public hearings on the prezone and annexations occurring during the months of May and June, and submittal of the annexation applications to LAFCO in July, it is important for the Community Development Department to keep this current work effort going. Based on Mr. Bassi's work efforts and progress of the past three months, Civic Solutions, Inc. is the best consultant to continue work on the annexation applications. Staff has determined that a new contract in the amount of $25,000 (this is in addition to the existing $14,999 agreement) will be needed to complete the work for South Annexation Nos. S-50 and S-51. In addition, Mr. Bassi will