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Item #9 <br />CITY OF COLTON <br />AGENDA REPORT <br />FOR CITY COUNCIL MEETING OF APRIL 1, 2003 <br />TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS <br />FROM: DILU DE ALWIS, FINANCE DIRECTOR 4+u <br />SUBJECT: AWARD A CONTRACT FOR ONE BLACK & WHITE POLICE SEDANS FOR THE <br />POLICE DEPARTMENT TO BOB WONDRIES FORD, FLEET DIVISION IN THE <br />AMOUNT OF $24,670.44 <br />DATE: MARCH 24, 2003 <br />BACKGROUND <br />The Police Department replaces its oldest vehicles on a yearly basis. This vehicle has in excess of 90,000 <br />miles. This vehicle will replace a 1997 Ford Crown Victoria. The Budget Committee has approved this <br />purchase. <br />DISCUSSION/ ANALYSIS <br />Section 3.08.100 of the City's Purchasing Ordinance allows the City to enter into agreements with other <br />agencies for the purchase of supplies, services and equipment. In such instances, the procedures of that <br />agency shall satisfy all city requirements for the bid and award of those purchases. The City of Colton can <br />piggyback onto the Los Angeles County Bid #207488. This will save the City the cost of the formal bid process <br />and allow us to take advantage of the volume discount afforded to Los Angeles County. <br />ALTERNATIVES <br />Solicit sealed proposals for these vehicles. However, the cost may well be higher due to the smaller quantity. <br />FINANCIAL IMPACT <br />$23,000 is budgeted in the Police Patrol automotive capital account 100-6070-6072-4910, and the remaining <br />$1,670.44 is available from the Federal Asset Seizure automotive capital account 261-6070-6083-4910. <br />ENVIRONMENTAL IMPACT <br />None <br />RECOMMENDATION <br />Staff recommends the City Council piggyback on to the Los Angeles County Bid K#207488 and award a <br />contract to Bob Wondries Ford, Fleet Division for the purchase one black & white police sedan in the amount of <br />$24,670.44. <br />Report prepared by Mary J. Scribner, Purchasing Manager <br />REVIEW TEAM ONLY <br />Attorney: I Finance <br />Manager: � OTHER: <br />